Logistics Admin Officer / Admin Executive

INDOGUNA (SINGAPORE) PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A logistics company based in Singapore is looking for a Warehouse Operations Administrator. The role entails managing all warehouse transactions using MS Office and the SAP system. Responsibilities include maintaining HACCP records, inventory management, and coordinating logistics-related issues with internal departments. Candidates should have at least one year of relevant administrative experience in warehouse and supply chain operations and possess effective communication skills. This position requires strong attention to detail and the ability to multitask in a dynamic environment.

Qualifications

• At least 1 year in administration work in warehouse, supply chain in manufacturing, and distribution industry.
• Effective communication with the team.

Responsibilities

• Responsible for all warehouse transactions using MS Office and SAP System.
• Assist in maintaining all HACCP related records.
• Daily 3PL warehouse stocks withdrawal.
• Printing of pickling list, data entry and posting.
• Communicating and coordinating with internal departments on logistics and stock inventory.
• Receiving goods on local purchase and external warehouse transfer.
• Maintaining inventory records and preparing necessary documentation.

Skills

Proficient in MS Office

Hands-on SAP experience

Effective communication

Tools

SAP System

Job description

Job Purpose

Warehouse Operations administrative activities for Logistics. Responsible for all warehouse transactions using MS Office and SAP System, for receiving, locating, storage and retrieval of product for the Service Operations warehouse. Working closely with transport, warehouse, cross department, and management team. Ability to multi-task and perform under pressure. High level of accuracy and commitment is required.

Job Description

• Assist in maintaining all HACCP related records
• Daily 3PL warehouse stocks withdrawal (Storbest, Mandai Link, Tian Sheng and Flow)
• Printing of pickling list, data entry and posting.
• Communicating and coordinating with internal departments on logistics and stock inventory related matters etc.
• Conversion and printing of invoices and proper filing.
• Receiving goods on local purchase and external warehouse transfer.
• Responsible for all stationery requirements for the logistics department.
• Carry out warehouse administrative tasks and follow operational directive.
• Warehouse related administration documentation and repository management.
• Scanning and repository management.
• Ensure all incoming goods are received in the SAP System and in accordance with procurement instructions or information, and according to the company policies.
• Maintaining inventory records, reporting relevant information, and preparing any necessary documentation.
• Maintain a safe, clean, and tidy office environment.
• Perform any other ad‑hoc duties as and when assigned by superior.

Requirement

• Proficient in MS Office
• Hands‑on SAP experience will be an advantage
• At least 1 year in administration work in warehouse, supply chain in manufacturing, and distribution industry
• Effective communication with the team