Executive Assistant

Private Advertiser; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading executive support firm in Singapore is looking for an experienced Executive Assistant. This role involves providing day-to-day support to senior leadership, managing schedules, and organizing meetings. The ideal candidate has at least 5 years of experience, strong communication skills, and proficiency in MS Office tools. The position requires high professionalism and discretion while handling sensitive information. Join a dynamic team and support operations across Singapore and Malaysia for seamless collaboration.

Qualifications

• Minimum 5 years supporting senior executives with regional/global exposure preferred.
• Experience managing complex calendars and international travel.
• Ability to engage effectively with stakeholders at all levels.
• Resourceful, able to manage multiple priorities in a fast-paced setting.
• Strong organizational skills and attention to detail.
• High professionalism and integrity with sensitive information.
• Proficiency in MS Office Suite and collaboration tools.

Responsibilities

• Provide daily executive support with calendar management and travel arrangements.
• Serve as the contact point between leadership and stakeholders.
• Prepare and consolidate presentations and business updates.
• Organize cross-site leadership meetings and events.
• Maintain confidentiality when handling sensitive matters.
• Anticipate executive needs and resolve operational challenges.
• Support site-level priorities in Singapore and Malaysia.
• Drive efficiency in administrative processes.

Skills

Calendar management

Travel arrangements

Expense reporting

Communication skills

Problem-solving

MS Office Suite proficiency

Education

Diploma in any discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Zoom

Job description

Responsibilities

• Provide day-to-day executive support, including complex calendar management, travel arrangements, expense reporting, and meeting coordination.

• Serve as the central point of contact between the leadership team and internal/external stakeholders, ensuring timely communication and follow-through.

• Prepare, review, and consolidate presentations, reports, and key business updates for leadership meetings and reviews.

• Organize and coordinate cross-site and cross-functional leadership meetings, including agenda planning, logistics, minutes, and action item follow-up.

• Maintain strict confidentiality and discretion when handling sensitive business and personnel matters.

• Anticipate the needs of executives and proactively resolve scheduling or operational challenges in a fast-paced environment.

• Partner with local teams in Singapore and Malaysia to support site-level priorities and ensure alignment with regional and global goals.

• Assist in planning and execution of leadership events, customer visits, corporate visits and employee engagement activities.

• Drive efficiency by streamlining administrative processes.

Requirements

• Diploma in any discipline, with at least 5 years of relevant experience supporting senior executives (regional or global exposure preferred).

• Proven experience managing complex calendars, international travel, and expense reporting for senior leadership.

• Strong interpersonal and communication skills, with the ability to build trust and engage effectively with stakeholders at all levels.

• Self-motivated, resourceful, and able to work independently while managing multiple priorities in a fast-paced environment.

• Strong organizational, analytical, and problem-solving skills with keen attention to detail.

• High level of professionalism, discretion, and integrity in handling sensitive and confidential information.

• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint, Zoom); experience with global systems and workflows is an advantage.