Executive, Admin and Office Management (Singapore Mediation Centre, Government)

CGP Personnel; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore is seeking a candidate to oversee office operations, manage databases, and provide administrative support. The role involves day-to-day management of the Singapore Mediation Centre (SMC) premises, handling enquiries, and coordinating meetings and events. Candidates should possess strong organizational skills and experience in facilities management. This is a six-month renewable contract with working hours from Monday to Friday.

Qualifications

• Experience in office and facilities management
• Strong organizational and communication skills
• Ability to coordinate meetings and events
• Proficiency in managing correspondence and databases

Responsibilities

• Oversee the day-to-day management of SMC's premises.
• Maintain and manage databases for SMC Panels and Committees.
• Handle phone, email, and in-person enquiries.
• Provide logistical support for meetings and events.
• Process invoices, travel arrangements, and claims.

Job description

This position will start off as 6 months renewable contract.

Location:

Supreme Court and SAL at The Adelphi (Next to City Hall MRT)

Responsibilities:

Office & Facilities Management

• Oversee the day-to-day management of Singapore Mediation Centre (SMC)’s premises at the Supreme Court and The Adelphi, including inventory, office equipment, stationery, and vendor coordination.
• Liaise with facilities management teams, security, and vendors/contractors on office-related matters.

Membership & Stakeholder Management

• Maintain and manage databases for SMC Panels, Committees, and Boards, including appointments, renewals, invoicing, and collection of membership fees.
• Liaise with the SMC Board, Committees, and other stakeholders on ad-hoc matters as required.

Enquiries & General Correspondence

• Handle phone, email, and in-person enquiries, responding where appropriate or directing enquiries to the relevant team or department.
• Manage and coordinate general SMC correspondence.

Meetings & Events

• Provide logistical and administrative support for SMC Board, Committee, and other meetings, including scheduling, preparation, and set-up.
• Support SMC events and assist with external visits.
• Organize and coordinate regular staff welfare and team-bonding activities.

General Administrative Support

• Prepare monthly and ad-hoc administrative reports.
• Support company secretarial and governance-related administrative matters.
• Process invoices, travel arrangements, claims, and other administrative matters.
• Provide administrative support to the Chief Executive and his deputies as required.
• Undertake other duties and responsibilities as may be assigned from time to time in support of office operations.

Working Hour:

Monday to Thursday: 8.30am to 6pm, Friday: 8.30am to 5.30pm

Salary:

$3000