Document Controller

NINE SUITES CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction firm in Singapore is seeking a detail-oriented Document Controller to provide administrative support to the project team. Responsibilities include document submission, progress report compilation, and coordination with various teams. Candidates should have a Diploma in Business Administration or a related field, experience in document control, and proficiency in Microsoft Office Suite. Strong organizational and communication skills are essential for this role.

Qualifications

• Previous experience in document control or records management.
• Ability to work independently and as part of a team.
• Knowledge of regulatory requirements and industry standards.

Responsibilities

• Submit documents and reports via in-house protocols.
• Provide admin support to the project team.
• Prepare and follow up on daily operations documents.
• Co-ordinate submissions with HQ, site team, and suppliers.
• Compile weekly progress reports with the planning team.
• Assist Project Manager with presentations for meetings.
• Prepare and compile minutes of meetings.
• Monitor attendance at the project site.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Document management systems

Job description

Job Descriptions

• Submission of documents (Drawings/Reports/Material/Inspections/RFI/Letter/Authorities) to be done via in-house protocol or other electronic data management systems based on project requirement (ie. Aconex, Procore Conject, BIM360)
• Provide full admin support to the Project team
• Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data related to the project
• Co-ordinate with sources of submission – HQ, Site team, Sub-con and suppliers relating to the detailed information of the documents/materials for approval
• Co-ordinate with the planning team and site team to prepare, compile and submit weekly progress reports
• Assist Project Manager in preparation of presentations to be used in conferences/meetings with internal and external parties
• Co-ordinate with site team for the preparation and compilation of minutes of meeting
• Assist in sending material requisition to HQ-Procurement as needed at project site.
• Monitor the attendance of all personnel at project site.
• Monitoring and ordering of office supplies for project site.
• Act as the liaison person between HQ and project site for staff and worker matters
• BCA SMM document submission
• Any other duties as may be assigned.

Job Requirements

• Diploma in Business Administration or related field (or equivalent experience).
• Previous experience in document control, records management, or a similar role.
• Experience with document management systems and software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Knowledge of regulatory requirements and industry standards for document control.