Assistant Centre Manager

MindChamps; Singapore; On-site; SGD 60,000 - 75,000; Full time

Job summary

A leading training organization in Singapore is seeking an Operations Manager to oversee end-to-end training operations. The role involves ensuring high service standards, regulatory compliance, and effective coordination among trainers, learners, and internal teams. Ideal candidates will have strong leadership skills, a degree, and be proficient in relevant administrative systems. This position requires commitment to learner satisfaction and continuous service improvement, with flexible weekday and weekend hours.

Qualifications

• Proven ability to lead teams and maintain operational discipline.
• Diligent and detail-oriented with documentation and reporting skills.
• Passionate about learner and trainer experience.

Responsibilities

• Manage and coordinate day-to-day operations of the training center.
• Ensure compliance with regulatory requirements.
• Monitor operational KPIs and resource utilization.

Skills

Team leadership

Problem-solving

Communication

Stakeholder management

Operational discipline

Education

Degree or Diploma in any discipline

Tools

Microsoft Office

LMS/TMS platforms

Job description

The position is responsible for overseeing the end-to-end operations of the training centre — ensuring smooth delivery of courses, full regulatory compliance, high service standards, and efficient coordination among trainers, learners, and internal teams. This role serves as the operational backbone of the Academy, managing daily centre operations, quality assurance, and learner experience, training logistics, while supporting strategic initiatives to enhance performance and business growth.

Key Responsibilities

1. Training Operations Management

• Manage and coordinate the day-to-day operations of the training centre, including scheduling, resource allocation, and facility management.
• Plan, schedule, and coordinate course runs in line with approved training calendars and requirements.
• Oversee classroom, online, and blended learning setups including trainer preparations, venue readiness, and learner communications.
• Manage inventory of training materials, equipment, and supplies.
• People & Trainer Coordination - Supervise and develop the Operations and Training Admin team. Coordinate with trainers on lesson plans, attendance, and assessment logistics. Manage trainer service performance standards. Support recruitment and onboarding of new trainers and interns.
• Manage government funding claims · Learner Experience & Service Excellence
• Ensure consistent, high-quality learner engagement and satisfaction from enrolment to post-course follow-up.
• Handle learner feedback and escalations professionally; propose service improvement initiatives.

2. Quality Assurance & Compliance · Implement and monitor compliance with SSG requirements (ERF, TPQA, WSQ audits, etc.)

• Maintain up-to-date SOPs, records, and audit trails for all training activities.
• Support internal and external audits; ensure corrective and preventive actions are promptly implemented.
• Conduct periodic reviews of trainer and course performance through feedback analysis and learner outcomes.

3. Systems, Finance & Reporting

• Work with IT and Finance teams to ensure proper usage of electronic systems, e-payment, and invoicing processes.
• Monitor resource utilization, and operational KPIs.

Qualifications & Experience

• Degree or Diploma in any disciplines from a recognized organization.
• Proven ability to lead teams and maintain operational discipline.
• Excellent communication, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office, LMS/TMS platforms, and administrative systems.

Core Competencies

• Operational Excellence: Strong planning and execution capability.
• Compliance Orientation: Diligent and detail-oriented with documentation and reporting.
• Service Mindset: Passionate about learner and trainer experience.
• Innovation: Continuous improvement and digitalization mindset.

5 days per week — 4 weekdays and 1 weekend.

Weekday Hours:

9:00 am – 6:30 pm, or 10:00 am – 7:30 pm, or 12:30 pm – 10:00 pm (if there is onsite training)

Weekend Hours:

9:00 am – 6:30 pm (if there is onsite training)

Note: If there is no weekend training, the staff is to report to work on a weekday within the same week instead.