Administrative Assistant

PRESTIGE ACCOUNTING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local accounting firm in Singapore is seeking an Office Administrator to manage client communications, assist with administrative tasks, and maintain office operations. The ideal candidate should possess a Diploma/Degree, be proficient in Microsoft Office, and have at least 2 years of office management experience. A proactive team player with excellent communication skills and the ability to engage with Chinese-speaking clients is essential. Interested candidates should reach out via email.

Qualifications

• At least 2 years of working experience in office management is preferred.
• Responsible, proactive, and willing to learn.
• Team player who can communicate effectively.

Responsibilities

• Manage client's documents and communication.
• Handle administrative tasks including meetings and phone calls.
• Assist in preparation for company secretary and audit.
• Oversee office pantry and expenses management.
• Prepare contracts and invoices.

Skills

Computer literacy

Proficient in Microsoft Office

Meticulous with attention to details

Good communication skills

Bilingual – English and Chinese

Education

Diploma/Degree

Job description

Job description as follow:

• Management of firm's registered office clients and liaising with the clients on the collection of documents and their mails
• Assisting in office administrative tasks such as arrangement of mail and couriers, directing of phone calls, arranging meetings with Microsoft calendar for a firm's director
• Handling of mails and incoming phone calls
• Assisting in the preparation of client due diligence form of the company secretary and audit department.
• Assisting in the preparation documents for company secretary and audit department
• Monitoring and replenishment of office pantries
• Obtaining quotation for office related expenses (e.g. Cleaning services etc.)
• Manage admin duties such as preparing of simple contracts & issuing of invoices, etc
• In charge of company AR and AP reporting
• Preparation of basis documents which required by management
• Arrange meeting room usage and meeting schedule for management

Requirement:

• Candidate must possess at least a Diploma/Degree
• Computer literacy and proficient in Microsoft Office
• At least 2 years of working experience in office management would be an added advantage
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Team player with good communication skills
• Bilingual – English and Chinese (In order to communicate with Chinese speaking customers inquiries over the phone or email.)

For those who are interested shall email to [e-mail]