Admin & Operations Assistant

ZINC DESIGN PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading design firm in Singapore is looking for an Administrative Assistant to provide vital support for day-to-day operations. The ideal candidate is strong in organizational and communication skills, possesses a good command of Microsoft Office and Google Workspace, and can manage multiple tasks effectively. Fresh graduates are encouraged to apply, and prior administrative experience is a plus. Join the team to help maintain smooth operations.

Qualifications

• Strong organizational and communication skills.
• Attentive and able to multitask.
• Manage and follow through projects and work independently.

Responsibilities

• Provide administrative support to day-to-day office and operations.
• Schedule and manage projects to meet all requirements and deadlines.
• Manage and organize business documents, contracts, and records.

Skills

Organizational skills

Communication skills

Multitasking

Bilingual

Education

O-Level / A-Level / Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Roles & Responsibilities

• Provide administrative support to day‑to‑day office and operations works
• Schedule and manage projects to meet all requirements and deadlines
• Manage and organize business documents, contracts, and records
• Prepare simple reports, presentations, and forms
• Support basic bookkeeping (invoices, expense tracking) and documentation
• Follow up on pending tasks and deadlines
• Manage costings and budgets
• Assist with social media posting and online listings
• Maintain updated library of materials and catalogues
• Coordinate with clients, workers and suppliers
• Handle emails, calls, and WhatsApp communications professionally

Job Requirements

• O-Level / A-Level / Diploma or equivalent
• Strong organizational and communication skills
• Competent with Microsoft Office / Google Workspace
• Attentive and able to multitask
• Manage and follow through projects and work independently
• Positive, reliable, and eager to learn
• Bilingual
• Prior admin experience is a plus
• Fresh graduates welcome