6 Months Fund Administrator (Private Assets), Raffles Place

HUDSON RPO (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading asset management firm in Singapore seeks an Operations Specialist to ensure timely and accurate operations for private asset investments. Candidates should have a Bachelor's degree in a relevant field and at least 3 years of experience. Excellent communication skills and advanced proficiency in Excel are required. This role involves monitoring investments and collaborating with internal and external partners.

Qualifications

• At least 3 years work experience in an asset management company or private asset general partnership.
• Strong understanding of investment processes and controls for private assets.
• Knowledge of fund vehicles such as SICAV or Singapore unit trusts/VCC.

Responsibilities

• Monitor and process capital call and distribution notices from General Partners.
• End-to-end transaction execution for new investments.
• Work closely with the Private Assets portfolio management teams.

Skills

End-to-end investment processes

Communication skills

Advanced Excel skills

Team oriented

Education

Bachelor degree in Business Administration

Tools

Excel

Word

PowerPoint

Job description

Responsibilities

• This position will ensure operational functions for private asset investments are performed on a timely and accurate basis by the Private Assets Services Team. The Team’s functions include, but not limited to:

1. Monitor and process all capital call and distribution notices received from General Partners (GPs) in a timely manner. This includes handle the capital call and distribution workflows, ensure proper record keeping of transactions in Front Office System, funding is arranged and distribution is received;
2. Maintain user access to GP Portals and GP contact list;
3. End-to-end transaction execution for new investments;
4. Handling new investments setup in Front Office and Middle Office Systems;
5. Act as contact point with GPs on capital call, distribution, undrawn commitment, queries etc.;
6. Data and user access maintenance of Middle Office System;
7. Work closely with Core Operations team and the service providers including the custodian, fund administrator, transfer agent, valuation agent and auditor to ensure tasks are completed on timely manner, issue is handled or escalate to next level;
8. Participate in investor onboarding activities such as customer KYC, subscription form, commitment agreement and FATCA/CRS declarations.
9. Managing the capital call and distribution workflow processes and issuance of notices by the AIA VCC to investors who are AIA internal clients;

• Handling fund audits;
• Work closely with the Private Assets portfolio management teams (including Private Equity, Venture Capital, Private Credit, and Real Estate), Company’s internal clients, external managers and service providers to ensure that services are being performed and are meeting expectations.
• Participate in, contribute to, and provide support to Group and Company projects involving private asset investments as and when required.

Requirements

• Bachelor degree in Business Administration, Accounting, Banking and Finance or related.
• At least 3 years work experience in an asset management company or private asset general partnership involved in the management of private investments.
• Strong understanding of end-to-end investment processes, controls and technologies for private assets is an advantage.
• Knowledge of how fund vehicles such as SICAV or Singapore unit trusts/VCC operate is an advantage.
• Experience in working and communicating with external service providers and fund managers.
• Strong communication skills in written and verbal form.
• Advanced skills in Excel, Word and PowerPoint.
• Ability to work under pressure without compromising quality and accuracy in a fast paced environment.
• Team orientated, dedicated and open-minded working attitude.