Senior Executive Assistant

هيئة الزكاة والضريبة والجمارك; Riyadh Region; On-site; SAR 200,000 - 300,000; Full time

Job summary

A government authority in the Riyadh Region seeks a professional to manage the Governor’s schedule and respond to various communications. The role involves organizing meetings, ensuring compliance with protocols, and engaging with stakeholders. Candidates must hold a Bachelor’s degree in Business Administration and have at least 4 years of relevant experience. The position demands proficiency in administration, organization, and stakeholder management to enhance operational effectiveness and uphold the authority’s reputation.

Qualifications

• Minimum of 4 years of relevant experience.

Responsibilities

• Respond to internal and external calls to the Governor’s Office.
• Organize the Governor’s schedule and appointments.
• Ensure meeting rooms are set up properly.
• Review and assess all queries and devise suitable responses.
• Meet and greet guests, directing them accordingly.

Skills

Coordination and Follow Up

Collaboration and Communication

Professionalism

General Administration

Organization and Planning

Results Oriented

Stakeholder Management

Customer Focus

Enablement of Change and Innovation

Information Systems Knowledge

Education

Bachelor’s degree in Business Administration or equivalent

Job description

Purpose of Job

Jobholders at this level are experienced professionals capable of conducting work with general directions. They are primarily concerned with developing solutions to challenges which require some analysis to understand and resolve, and addressing issues escalated from junior levels. They undertake complex operational activities including organizing Governor schedule and agenda, developing needed correspondences based on received guidance and responses to queries, finalizing minutes of meetings and ensuring implementation of discussed areas.

Job Responsibilities

• Respond to internal and external calls to the Governor’s Office, record messages and transfer calls as per standards
• Receive, direct and relay fax messages to concerned stakeholders in a timely manner
• Review and assess received all queries in order to come up with suitable responses in Arabic and English in accordance with the Governor’s directions and instructions ensuring timeliness
• Communicate protocols with relevant external and internal parties to ensure compliance with national and foreign customs (i.e., welcome etiquette and seating arrangements)
• List the Governor’s programs, appointments and obligations and accordingly draft a schedule to optimize his time allocation
• Ensure meeting rooms are available according to the Governor’s schedule and set up the rooms properly to ensure attendees/ clients’ satisfaction and solidify ZATCA’s professional reputation
• Meet and greet guests, direct them to the appropriate rooms or individuals, and ensure attendance of all required stakeholders in order to inform related entities about any absences or inconveniences
• Develop a brief description to the Governor on meeting stakeholders’ profiles

Education

Bachelor’s degree in Business Administration or equivalent is required

Experience

A minimum of 4 years of relevant experience

Competencies

• Coordination and Follow Up - Proficient
• Collaboration and Communication - Developing
• Professionalism - Proficient
• General Administration - Proficient
• Organization and Planning - Advanced
• Results Oriented - Proficient
• Stakeholder Management - Proficient
• Customer Focus - Proficient
• Enablement of Change and Innovation - Developing
• Information Systems Knowledge - Proficient