Senior Document Controller

Power international; Riyadh Region; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading project management firm in Saudi Arabia is seeking a Senior Document Controller to oversee and manage the organization's document workflows. This role entails developing best practices, supervising a team, and ensuring compliance with ISO documentation standards. The ideal candidate has a diploma in a related field with a minimum of 5 years of experience in document management, ideally within the GCC region. Effective communication, ERP knowledge, and proficiency in Microsoft Office are required for success in this role.

Qualifications

• Minimum 5 years working experience, with 3 years relevant experience.
• Experience in GCC countries is a plus.
• Ability to train and mentor staff on document management processes.

Responsibilities

• Supervise document control activities and ensure compliance.
• Oversee the organization and filing of documents.
• Manage document distribution processes.

Skills

Knowledge in ISO documentation standards

Proficient in Microsoft Office software

Good working knowledge of English

ERP knowledge (preferably SAP)

Database and records management principles

Education

Diploma in any related field

Tools

Document management software

Job description

Job Summary

The Senior Document Controller is responsible to oversee and manage the organization, distribution, and tracking of documents within a project or organization. They are responsible for ensuring that all documents are accurately recorded, stored, and accessible to authorized personnel as needed. Additionally, Senior Document Controllers may supervise a team of document control staff, develop document control procedures, and liaise with project managers, engineers, and other stakeholders to ensure compliance with document management requirements. Their primary goal is to facilitate efficient document workflows, maintain data integrity, and support effective communication and collaboration among project teams.

Job Responsibilities 1

• Supervise document control activities and ensuring compliance with document management procedures and standards.
• Oversee the organization, categorization, and filing of documents to ensure easy retrieval and accessibility.
• Manage document distribution processes, including receiving, reviewing, and disseminating incoming and outgoing documents to appropriate recipients.
• Track document revisions, updates, and approvals, and maintaining accurate records of document history and status.
• Develop and implement document control procedures, workflows, and best practices to optimize efficiency and accuracy.
• Train and mentor document control staff on document management processes, software systems, and compliance requirements.
• Liaise with project managers, engineers, contractors, and other stakeholders to coordinate document-related activities and address any issues or concerns.
• Conduct regular audits and quality checks of document management systems to ensure data integrity, compliance with regulatory requirements, and adherence to organizational standards.
• Provide technical support and troubleshooting assistance to users of document management software systems.
• Contribute to continuous improvement initiatives aimed at enhancing document control processes, systems, and tools to meet evolving project or organizational needs.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

• Knowledge in ISO documentation standards
• Knowledge in use of spreadsheets, database, word processing and selected job specific software
• Knowledge of records management principles and procedures including record keeping and filing principles and practices
• Good working knowledge of English, both written and verbal
• Knowledge of Office machines and other related equipment
• Computer literacy and experience of using a range of Microsoft Office software
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

• Resilience
• Quality
• Leadership
• Database Knowledge L2
• Records Management L2
• Customer Document Analysis L2
• Data Archiving L2
• Agility
• Recordkeeping and Logs L2

Education

Diploma in any related field