Receptionist & Office Executive

Bayut; Saudi Arabia; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading property portal in Saudi Arabia is seeking a Receptionist & Office Executive. You'll be the first point of contact, providing essential administrative support across the organization. Your responsibilities include managing the reception area, handling communications, scheduling meetings, and coordinating office supplies. The ideal candidate will have strong communication and multitasking skills, ensuring all tasks are performed with professionalism and efficiency. This role is pivotal in maintaining a positive first impression and organizational flow.

Qualifications

• Proficient in handling office communications and administrative tasks.
• Ability to maintain a professional reception area.
• Skilled in scheduling and organizing meetings and events.

Responsibilities

• Maintain clean and professional reception area.
• Answer and transfer calls/messages promptly.
• Manage office supplies and replenish as needed.

Skills

Communication

Multitasking

Organization

Customer service

Job description

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

As a Receptionist & Office Executive, you will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and promptly. You will also be responsible for handling the internal communications.

Reception Management:

• Maintain the reception area to ensure that it is clean and tidy and kept up to a professional standard.
• Answer and transfer calls/messages in a timely and professional manner.
• Meet & greet external visitors in a professional and polite manner.
• Responsible for the distribution of office post & courier deliveries.
• Schedule courier collections and deliveries.
• Report any maintenance issues to the concerned department.
• Manage the cover for both receptions.

Administration:

• Responsible for office sundry replenishment, inc. stationery, refreshments, and other items.
• Manage & implement the internal event calendar, from small initiatives to engagement activities.
• Update the Café monitor with useful information.
• Manage meeting room booking system, including upkeep of meeting rooms.
• Perform administration duties, as and when requested by various departments.

Other:

• Manage the internal HR communications for Instagram, Slack and other social media platforms as requested.
• Support with HR projects and ad hoc requests.