Paymaster - Raffles & Fairmont the Red Sea

Accor; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A luxury hotel chain in Saudi Arabia is seeking a Payroll Coordinator to manage the payroll system and ensure timely payments. The ideal candidate should have at least 2-3 years of experience, including 1 year in a hotel environment, possess strong analytical skills, and be proficient in Excel. This role requires a commitment to confidentiality and flexibility in scheduling. Knowledge of payroll systems is essential.

Qualifications

• Minimum 2-3 years experience in a similar capacity, with at least 1 year in a hotel.
• Ability to maintain confidentiality and integrity.
• Willingness to work flexible hours.

Responsibilities

• Ensure timely payments of salaries and wages.
• Maintain payroll confidentiality.
• Coordinate with the P&C Department on payroll-related matters.

Skills

Fluency in English

Analytical ability

Proficiency in Microsoft Excel

Team player

Education

Diploma

Tools

Payroll system

Job description

Company Description

Raffles & Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. with 361 room, eleven distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world class golf destination. it will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled island, dormant volcanoes, rich marine habitat, and ancient archaeological sites.

Job Description

The Position

To maintain the hotel’s payroll system in order to ensure timely payments of salaries and wages according to the Company’s policies & procedures.

Key Roles & Responsibilities

• Maintain confidentiality in regards to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
• Follow up with P&C in regards to attendance records and insure the absence has been entered correctly into the P&C Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
• Co-ordinate with P&C Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
• Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the P&C document and employee’s contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of P&C and GM and for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
  • PY50_RDB Payroll wages
  • PY51_RDB Payroll Journal Entry Hours
  • PY54_Vacation Accruals
  • PY55_EOS Accruals
  • PY56_Air ticket Accruals
• Print and distribute pay slips after payroll has been debited from the hotel’s bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all Department Heads.
• Maintain the payroll system and make recommendation for improvements.
• Provide any other reports as requested by management.
• Perform any other duties that may be assigned from time to time by management.

Personal Attributes

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be self-motivated and have a high degree of analytical ability.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer/people oriented.
• Responsible and helpful.

Qualifications

• Diploma holder would be preferred.
• Excellent knowledge of Microsoft Office mainly EXCEL.
• Knowledge of at least one payroll system.

Experience

• Minimum of 2 -3 years experience with at least 1 year experience in a similar capacity in a hotel.

Additional Information

• Understanding of Ultra-Luxury guest expectations and brand alignment.
• experience in project coordination, scheduling, and document control during pre-Opening stages.
• Experience in pre-Opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.