Office Manager

Boundless Consulting; Riyad Al Khabra; On-site; SAR 60,000 - 100,000; Full time

Job summary

A live communications agency is seeking an Office Administrator to manage organization and efficiency in administration duties. Responsibilities include coordinating schedules, maintaining vendor relationships, and ensuring office procedures are followed. The ideal candidate holds a bachelor's degree in business administration with 2-5 years of office management experience. Strong attention to detail and proficiency in Microsoft Office are essential. This role is based in Riyad Al Khabra, Saudi Arabia.

Qualifications

• 2-5 years of work experience in an administrative or office management role.
• Exceptional attention to detail required.
• Proficient in Microsoft Office and Google products.

Responsibilities

• Act as the point of contact for maintenance, mailing, and supplies.
• Organize meetings and office operations.
• Manage relationships with vendors and service providers.
• Support executives with scheduling and appointments.
• Manage executives' schedules, calendars, and appointments and provide general support to visitors.
• Create PowerPoint slides and make presentations. Ensure office efficiency is maintained by planning and executing equipment procurement, layouts, and office systems.
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
• Manage office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Problem-solving skills

Analytical skills

Analytical skills

Education

Bachelor's degree in business administration or communications

Bachelor's degree in communications

Tools

Microsoft Office

Google products

Job description

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally.

Role Overview

Organize and coordinate administration duties and office procedures, create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Job Responsibilities

• Act as the point of contact for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments and organize office operations and procedures.
• Partner with HR to maintain office policies as necessary and with Finance to handle invoices and payments with suppliers and clients.
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Manage executives' schedules, calendars, and appointments and provide general support to visitors.
• Create PowerPoint slides and make presentations. Ensure office efficiency is maintained by planning and executing equipment procurement, layouts, and office systems.
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
• Manage office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed.

Job Requirements

• Bachelor's degree in business administration, communications, or a related field.
• 2-5 years of work experience in an administrative/office management role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical skills.
• Must be proficient with Microsoft Office and Google products.