HR & Admin Coordinator

COLABS; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A dynamic business in Saudi Arabia is seeking an HR & Admin Coordinator to support operations in Riyadh. The successful candidate will manage HR processes, oversee office administration, and ensure compliance with government regulations. This role requires a bachelor's degree and bilingual proficiency in Arabic and English, along with 2–4 years of relevant experience. The HR & Admin Coordinator will serve as a liaison between teams in KSA and Pakistan, helping to build a strong foundation for the business.

Qualifications

• 2–4 years of experience in HR or administrative coordination, ideally in Saudi Arabia.
• Familiarity with Saudi labor laws and government systems.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Support end-to-end employee lifecycle processes.
• Maintain accurate employee records and ensure data consistency.
• Oversee day-to-day office operations and coordinate with vendors.

Skills

Organizational skills

Communication skills

Interpersonal skills

Bilingual (Arabic & English)

Proficiency in Microsoft Office / Google Workspace

Education

Bachelor’s degree in Human Resources or related field

Job description

Role Overview

The HR & Admin Coordinator will support COLABS’ operations in Riyadh by managing day-to-day HR processes, office administration, and government compliance. This role will act as a key liaison between the KSA and Pakistan teams, ensuring smooth coordination. The ideal candidate is organized, bilingual (Arabic & English), and eager to help build a strong foundation for COLABS in Saudi Arabia.

Key Responsibilities

• HR Coordination
  • Support end-to-end employee lifecycle processes including recruitment, onboarding, attendance tracking, and exit formalities.
  • Maintain accurate employee records and ensure data consistency across HR systems.
  • Assist in implementing HR policies and compliance with Saudi labor laws.
  • Manage employee engagement initiatives and coordinate with the Pakistan People & Culture team for culture-building activities.
  • Support payroll coordination, GOSI registration, and benefits administration.
  • Handle confidential HR correspondence and documentation.
• Administration & Office Management
  • Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
  • Coordinate with vendors, suppliers, and service providers for office maintenance and supplies.
  • Manage travel arrangements, accommodation, and logistics for visiting team members.
  • Maintain asset and inventory records and support procurement processes as required.
  • Support budgeting and expense tracking for admin and HR functions.
• Government & Compliance Coordination
  • Manage key government portals such as Qiwa, GOSI, Mudad, and others for employee registration and updates.
  • Ensure compliance with Saudi labor and immigration laws for all staff.
  • Liaise with external government agencies when required.
• Cross-Functional Support
  • Act as the main point of contact between the KSA and Pakistan teams for HR and administrative updates.
  • Provide administrative and logistical support for COLABS events, launch and set up.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of experience in HR or administrative coordination, ideally in Saudi Arabia.
• Proficient in Arabic and English (written and spoken).
• Familiarity with Saudi labor laws and government systems (Qiwa, GOSI, Mudad, etc.).
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office / Google Workspace tools.
• Ability to work independently, manage multiple priorities, and maintain confidentiality.