Experienced Executive Assistant – Senior Associate – KSA

PwC Middle East; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading consulting and professional services firm is seeking an Administrative Support professional to provide essential support to executives. Key responsibilities include managing diaries, arranging meetings, and maintaining client relationships. Ideal candidates will have strong communication skills and experience in administration. This role is based in Riyadh, Saudi Arabia.

Qualifications

• Experience in administration and secretarial services.
• Ability to manage executive calendars and appointments.
• Strong communication skills, both verbal and written.

Responsibilities

• Provide administrative support to PwC employees.
• Manage and coordinate meetings and travel arrangements.
• Maintain client relationships and manage correspondence.

Job description

Established in the region for 40 years, PwC has around 12,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.

Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 370,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Administrative and Executive Support Responsibilities

• Financial
• Adhere to budget
• Customer
• Diary management
• Extensive management of online diaries, book appointments and arrange meetings, updates as required
• Ensure Executive/s get to meetings on time with appropriate documentation
• Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
• Call management
• Take and pass messages to Executive/s in a timely manner
• Email management
• Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
• Client relationships
• Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
• Assist other EAs during busy periods
• Misc tasks like appending signature to document, formatting or slides / docs and any other administration tasks needed

Internal Process

• Meetings
• Pro‑active planning for meetings and follow up actions (documents, papers needed…)
• Organise local internal and external meetings, including organising catering, IT requirements etc
• Meet and greet visitors
• Partner and Executive general admin
• Proofread and finalize documents when required i.e. presentations, proposals, letters
• General filing
• Keeping Executive own contacts databases/business card storage up to date

Learning and Growth

• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
• Comply with PwC policies and procedures in all aspects of the role
• Build network of strong working relationships both internally and externally
• Assist with the organisation of PwC events as needed including dinners and outside events
• Act as a key resource and liaison to other functional areas of the business, building cross‑functional relationships as needed