Executive Secretary

Nesma United Industries; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prominent private company in Al Khobar is seeking a highly professional Executive Secretary to provide full administrative support to C-Level executives. The ideal candidate will have excellent English communication skills, strong organizational abilities, and at least 4 years of experience supporting senior leadership in a fast-paced environment. Responsibilities include managing calendars, handling communications, and maintaining filing systems, all while ensuring confidentiality and professionalism.

Qualifications

• 4 years of experience supporting senior management or C-Level executives.
• Proficient in office technologies and fluent in English (written & spoken).

Responsibilities

• Provide comprehensive administrative support to C-Level executives.
• Manage calendars and schedule meetings.
• Handle correspondence and communications professionally.
• Maintain filing systems and confidentiality.

Skills

Excellent oral and written English communication

Strong interpersonal skills

Exceptional organization

Ability to multitask

Education

Bachelor’s Degree (Computer Science or any 4-year degree)

Tools

MS Office

Job description

We are looking for a highly professional, intelligent, and well-communicated Executive Secretary to provide full administrative and secretarial support to C-Level executives.

The ideal candidate must demonstrate excellent English communication skills, strong organizational abilities, and extensive experience in supporting senior leadership within a fast-paced corporate environment.

Responsibilities

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

Skills & Competencies

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

Education & Experience

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)