Executive Secretary

Hodaithy International Group; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prestigious organization based in Eastern Province is seeking an experienced Executive Secretary. The role involves providing comprehensive support to senior executives, managing correspondence, scheduling meetings, and maintaining confidentiality. Ideal candidates must possess strong organizational skills, excellent communication abilities, and a Bachelor’s degree in a related field. This position offers an opportunity to work at the executive level in a dynamic environment.

Qualifications

• Proven experience as an Executive Secretary or Senior Secretary working directly with Board Members.
• Excellent command of the English language is mandatory.
• Strong understanding of executive level communication and decision-making.

Responsibilities

• Provide administrative and secretarial support to Board Members.
• Manage calendars, meetings, and executive correspondence.
• Prepare and format meeting agendas and official documents.

Skills

Organizational skills

Communication skills

Time-management

Attention to detail

Education

Bachelor’s degree in Sociology or Business Administration

Job description

Job title: Executive Secretary

Location: Eastern Province, Saudi Arabia

Job Summary:

Hodaithy International Group is seeking for a professional and experienced Executive Secretary to provide direct support to senior executives and Board Members. The ideal candidate must demonstrate exceptional organizational skills, high-level discretion, and the ability to effectively communicate and coordinate at an executive level.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to Board Members or the Executive Director.
• Manage calendars, meetings, appointments, and executive correspondence with a high level of professionalism.
• Prepare, draft, and format meeting agendas, minutes of meetings, reports, and official documents with excellent accuracy and presentation.
• Coordinate internal and external communications on behalf of senior management.
• Maintain confidential records and handle sensitive information with the highest level of integrity and discretion.
• Ensure smooth follow-up on action items, decisions, and executive directives.
• Organize files, documents, and records in a structured and efficient manner.
• The ability to prepare the hospitality and greeting welcoming to the visitors if there is an arranged meeting.

Qualifications & Requirements:

• Bachelor’s degree in Sociology, Business Administration, or any related field.
• Proven experience as an Executive Secretary or Senior Secretary working directly with Board Members or a Chief Executive Officer.
• Excellent command of the English language (written and spoken) is mandatory.
• Strong understanding of executive level communication, professionalism, and decision-making dynamics.
• Advanced organizational, time-management, and multitasking skills.
• High proficiency in drafting meeting minutes, formal correspondence, and professional documentation.
• Exceptional formatting and coordination skills.
• Based in the Eastern Province with a valid driving license.
• High level of honesty, trustworthiness, and commitment to confidentiality.

Personal Attributes:

• Professional demeanor and strong interpersonal skills.
• Ability to work under pressure and handle sensitive situations with maturity.
• Detail oriented, proactive, and reliable.