Executive Assistant To CEO

Swiss Hospitality; Riyadh, Jeddah; On-site; SAR 8,000 - 12,000; Full time

Job summary

A professional consulting and development company is seeking an organized and detail-oriented individual for an administrative role supporting the CEO in Riyadh, Saudi Arabia. The selected candidate will manage schedules, oversee administrative tasks, handle office supplies, and ensure confidentiality at all levels. Candidates should possess strong organizational and communication skills. This role offers an opportunity to contribute to a mission of enhancing service quality in the hospitality sector.

Qualifications

• Professional and energetic approach to the CEO's office management.
• Experience in providing administrative support and scheduling meetings.
• Ability to manage office supplies inventory effectively.

Responsibilities

• Oversee all administrative duties assigned by the CEO.
• Schedule meetings and maintain calendars as needed.
• Format communications like memos and reports for the CEO.
• Manage office supplies and maintain inventory.

Skills

Organizational skills

Communication skills

Attention to detail

Confidentiality

Job description

Swiss Hospitality Company is a professional consulting and development company on a mission, to upgrade the service quality within the hospitality and tourism industry in Saudi Arabia through its offerings.

• OUR MISSION

To revolutionize the Hospitality industry in Saudi Arabia and enable Saudi calibers by adopting Swiss standards, international best-practices and integrating fine Saudi Hospitality values.

Job Description

POSITION OVERVIEW:

We're looking for a professional, energetic and detail-oriented candidate to make sure that theCEO office is organized, productive, operates efficiently and smoothly. Greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings.

MAIN TASKS AND DUTIES:

• Oversee and support all administrative duties assigned by the CEO.
• Provide administrative support as necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports as assigned by the CEO.
• Manage CEO schedule and troubleshoot scheduling conflicts as they arise.
• Format information for internal and external communication - memos, emails, presentations, reports for the CEO.
• Manage office supplies inventory and place orders as necessary and informs the CEO.
• Receive and sort incoming emails and deliveries, and manage outgoing email of the CEO.
• Attending meetings and preparing minutes of meeting.
• Assist with office layout planning and office moves.
• Identify opportunities for process and office management improvements.
• Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling as assigned.
• Ensure CEO personnel files are up to date and secure.
• Assign and monitor clerical and secretarial function.
• Making travel arrangements and detailed travel itineraries.
• Uphold a strict level of confidentiality in a professional manner.
• Perform other related duties as required.