Executive Assistant

3i Holding Company; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading organization in the region is seeking an Executive Assistant to provide vital support to the executive team. This role demands exceptional organizational and communication skills for managing calendars, preparing agendas, and handling correspondence. Candidates should possess a Bachelor’s degree and 2–3 years of relevant experience, along with proficiency in Microsoft Office. The position offers a dynamic work environment in Saudi Arabia.

Qualifications

• 2–3 years of experience in a similar Executive Assistant or Administrative role.
• Strong interpersonal and communication skills in both written and spoken English.
• High level of discretion and professionalism.

Responsibilities

• Manage executive calendars, appointments, and travel logistics.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence and document management for executives.

Skills

Time management

Organizational skills

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration or related field

Job description

Overview

Hakina is seeking a highly organized and detail-oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission-driven organization.

Responsibilities

• Manage executive calendars, appointments, and travel logistics
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence, document management, and communication on behalf of executives
• Organize internal and external meetings and company events
• Support with presentations, reports, and executive summaries
• Maintain confidentiality and handle sensitive information professionally
• Coordinate with other departments and stakeholders for effective workflow

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 2–3 years of experience in a similar Executive Assistant or Administrative role
• Exceptional time management and organizational skills
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Energetic, proactive, and team-oriented attitude