Document Controller - (100560)

HUDSON; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading engineering firm in Saudi Arabia is hiring a Document Controller to manage all project documentation according to quality standards. The role involves ensuring documents are accurate and up to date, coordinating with maintenance and engineering teams, and maintaining document management systems. The ideal candidate has at least 5 years of experience, preferably in maintenance or petrochemical environments, and strong organizational skills. This position offers a competitive salary and requires proficiency in MS Office.

Qualifications

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance or petrochemical environments preferred.
• Proven experience with technical documentation.

Responsibilities

• Manage and maintain all project-related documentation.
• Ensure documents are accurate, up to date, and accessible.
• Coordinate with teams for document updates and approvals.

Skills

Strong organizational skills

High attention to detail

Good communication skills

Ability to work independently

Understanding of maintenance workflows

Tools

MS Office

Document Management Systems

Job description

Job Description

Document Controller

Department: TS - MSSEmployment Type: FTC on Rolls / Work Visa
Duty Hours: 08 Hours per Day | 6 Days per Week
Location: As per Project Requirement
Salary: SAR 3,000 + FAT (as applicable)

Job Summary

The Document Controller is responsible for managing, controlling, and maintaining all maintenance and project-related documentation in accordance with approved document control procedures and quality standards. The role ensures that documents are accurate, up to date, properly reviewed, distributed, and readily accessible to support maintenance operations, audits, and compliance requirements.

Key Responsibilities

1. Document Control & Management

   Control, register, receive, distribute, and archive all maintenance-related documents including drawings, manuals, procedures, work orders, inspection reports, and technical records; maintain proper numbering, classification, and filing systems for easy retrieval; ensure only the latest approved revisions are issued and used at site.

2. Version Control & Compliance

   Track document revisions, approvals, comments, and transmittals; maintain strict version control to avoid use of obsolete documents; ensure documents comply with approved document control procedures and quality requirements.

3. Coordination & Interface

   Coordinate with maintenance, engineering, and project teams to collect, update, and close documentation; follow up with concerned departments for pending documents, approvals, and revisions; support smooth information flow between site teams and management.

4. Electronic & Hard Copy Records

   Maintain electronic document management systems (DMS/EDMS) and hard‑copy filing systems; ensure documents are securely stored, backed up, and protected against loss or damage; control access to sensitive and confidential documents.

5. Audit & Reporting Support

   Provide required documents during audits, inspections, and compliance reviews; prepare document status reports, transmittal logs, and document registers for management review; support maintenance schedules and project timelines through timely document availability.

Qualification & Experience

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
• Proven experience handling technical documentation such as equipment manuals, P&IDs, preventive maintenance records, and technical and inspection reports.
• Familiarity with Document Management Systems (DMS / EDMS).
• Proficiency in MS Office (Word, Excel, Outlook).

Skills & Competencies

• Strong organizational and time‑management skills.
• High attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and under pressure.
• Understanding of maintenance workflows and technical documentation.