Document Controller

confidential; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading firm in document management in Riyadh is looking for a highly organized Document Controller to oversee and manage documentation processes. The ideal candidate will ensure that all documents are accurately maintained and distributed, work closely with project teams, and ensure compliance with industry regulations. Strong communication, organizational skills, and proficiency in document management software are essential. This role offers an opportunity to excel in a dynamic environment.

Qualifications

• Proven experience in document control or a related field, preferably in construction or engineering.
• Strong attention to detail and ability to maintain accuracy in documentation processes.
• Excellent organizational skills with the ability to manage multiple projects and deadlines.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Responsibilities

• Develop and implement document control procedures and policies.
• Maintain an organized filing system for all project documentation.
• Review and verify the accuracy of documents before distribution.
• Facilitate the distribution of documents to stakeholders.
• Conduct regular audits of documentation processes.

Skills

Document Management

Attention to Detail

Organizational Skills

Communication Skills

Software Proficiency

Tools

Document management software

Microsoft Excel

Microsoft Word

Job description

We are seeking a highly organized and detail-oriented Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will be responsible for managing and overseeing the documentation processes within our organization, ensuring that all documents are accurately recorded, maintained, and distributed. This role is crucial for maintaining the integrity and accessibility of project documentation, as well as ensuring compliance with regulatory standards and internal policies. The Document Controller will work closely with project managers, engineers, and other stakeholders to facilitate effective communication and documentation flow throughout the project lifecycle.

Responsibilities

1. Develop and implement document control procedures and policies to ensure efficient management of all project documents.
2. Maintain an organized filing system for all project documentation, including contracts, drawings, specifications, and correspondence.
3. Review and verify the accuracy of documents before distribution to ensure compliance with company standards.
4. Facilitate the distribution of documents to relevant stakeholders and ensure timely access to information.
5. Monitor document revisions and updates, ensuring that the most current versions are available to all team members.
6. Assist in the preparation of project reports and documentation for meetings and presentations.
7. Coordinate with project teams to gather necessary documentation and ensure all records are complete and up-to-date.
8. Conduct regular audits of documentation processes to identify areas for improvement and implement corrective actions.
9. Provide training and support to team members on document control practices and software tools.
10. Ensure compliance with industry regulations and standards related to document management.

Preferred Candidate

1. Proven experience in document control or a related field, preferably within the construction or engineering industry.
2. Strong attention to detail and ability to maintain accuracy in documentation processes.
3. Excellent organizational skills with the ability to manage multiple projects and deadlines effectively.
4. Proficient in document management software and Microsoft Office Suite, particularly Excel and Word.
5. Strong communication skills, both written and verbal, to interact effectively with team members and stakeholders.
6. Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
7. Knowledge of industry standards and regulations related to document control.
8. Ability to adapt to changing priorities and work in a fast-paced environment.
9. Strong analytical skills to assess documentation processes and identify areas for improvement.
10. Commitment to maintaining confidentiality and integrity of sensitive information.

Skills

• Document Management: Proficiency in managing and organizing project documentation, ensuring that all records are easily accessible and compliant with regulatory standards.
• Attention to Detail: Ability to meticulously review documents for accuracy and completeness, minimizing errors and ensuring high-quality outputs.
• Organizational Skills: Strong skills in organizing files and documents, allowing for efficient retrieval and management of information across multiple projects.
• Communication Skills: Excellent verbal and written communication skills to effectively share information and collaborate with team members and stakeholders.
• Software Proficiency: Familiarity with document management systems and tools, as well as proficiency in Microsoft Office applications, particularly Excel and Word, for documentation and reporting purposes.