DOCUMENT CONTROLLER

Fakeeh.Care; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A healthcare facility in Jeddah, Saudi Arabia is seeking an experienced Document Control Administrator. Responsibilities include managing day-to-day office administration, maintaining corporate documents database, ensuring proper classification and filing, and adhering to company’s policies. Candidates must hold a Bachelor's degree in business administration and have at least 3 years of experience in document control. This position offers a full-time schedule in a dynamic environment.

Qualifications

• Minimum 3 years of experience in document control functions.
• Bachelor's degree in business administration or equivalent.

Responsibilities

• Manage day-to-day administration of the office.
• Maintain and manage corporate documents database.
• Ensure proper classification, sorting, and filing of documents.
• Review completeness of documentation and prepare transmittals.
• Follow up on pending documents and ensure proper communication.

Skills

Document control management

Communication skills

Decision-making

Education

Bachelor's degree in business administration

Job description

Duties and Responsibilities

• Responsible for day-to-day administration of the office.
• Receives and registers client provided documents including in-house generated corporate documents and incoming outside correspondence.
• Controls issuance of corporate document numbers, including maintenance of proper corporate document registers.
• Maintain & manage all corporate documents database.
• Ensures proper corporate document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares corporate document transmittals.
• Performs corporate document quality check regularly.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
• Ensures sequential numbering system in each and every outgoing correspondence.
• Ensures all correspondences reach proper department.
• Maintains and updates the company’s Document Control Electronic information system as needed.
• Introduce the documents control unit services to all employees of the organization.
• Complies with all company’s policies regarding ethical business practices.
• Demonstrates the ability to make decisions; takes appropriate action and follows tasks through to completion.
• Follows up on governmental processes and pays the required visits to those offices when needed.
• Other duties as assigned within the scope of responsibility and requirements of the job.
• Responsible for following up on pending documents and exchange of original records.
• Complete mandatory education as per the requirement at least one month prior to expiration.
• Maintain up-to-date knowledge on information relating to quality and safety, accreditation, policy management and document management systems.

Qualifications

• Bachelor degree in business administration or any equivalent degree.
• At least 3 years of document control function.

Primary Location: SA-Jeddah

Job: Admin

Organization: Dr. Soliman Fakeeh Hospital

Schedule: Regular

Shift: Standard

Job Type: Full-time Day Job

Job Posting: Aug 9, 2023, 12:21:05 PM