Consulting Executive Assistant

قيام | QIYAM; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A consulting and investment solutions company in Jeddah is seeking an experienced Executive Assistant to support the CEO and executive leadership. Responsibilities include managing schedules, preparing strategic documents, and conducting market research. The ideal candidate has a Bachelor's degree, 2-3 years of related experience, and excellent command of Arabic and English. This role is critical within the Pilgrim Services sector, requiring confidentiality and professionalism. Opportunities for growth in a mission-driven environment are available.

Qualifications

• Bachelor's degree in business administration or a related field required.
• 2–3 years of experience as an Executive Assistant or similar required.
• Professional proficiency in Arabic and English is mandatory.

Responsibilities

• Provide executive support to CEO and leadership team.
• Manage executive calendars, meetings, and travel arrangements.
• Conduct research and analyze data to support decision-making.
• Prepare presentations, reports, and strategic documents.
• Manage sensitive project-related information professionally.

Skills

Analytical thinking

Structured approach

Command of Arabic and English

Professional writing skills

Document management

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Word

PowerPoint

Excel

Notion

Miro

Canva

Job description

Role:

Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company’s strategic impact.

Key Responsibilities:

• Provide comprehensive executive support to the CEO and leadership team, ensuring smooth daily operations.
• Manage executive calendars, meetings, travel arrangements, and priorities aligned with strategic objectives.
• Coordinate meetings and engagements with internal teams, government entities, and strategic partners.
• Conduct sector, market, and operational research; gather and analyze qualitative and quantitative data to support decision-making.
• Prepare executive presentations, reports, proposals, and strategic documents aligned with consulting standards.
• Draft professional communications, briefing notes, and reports in Arabic and English, including accurate translation.
• Support consulting and development initiatives through research, documentation, and solution development.
• Track action items, dashboards, and deliverables to ensure timely execution across projects.
• Maintain confidentiality and manage sensitive executive and project-related information professionally.

Required Skills:

• Strong analytical thinking and ability to extract insights from data.
• Structured approach aligned with consulting and strategy execution practices.
• Understanding of the dynamics sector (Pilgrim Services preferred).
• Excellent command of Arabic and English (written and spoken).
• Strong professional writing, reporting, and presentation skills.
• Ability to translate complex information clearly for executives and stakeholders.
• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Experience preparing executive and consulting-style presentations.
• Familiarity with tools such as Notion, Miro, or Canva (preferred).
• Strong document management and organization skills.

Behavioral Competencies:

• High professionalism, confidentiality, and reliability.
• Strong executive presence and interpersonal skills.
• Ability to multitask, prioritize, and work under pressure.
• Proactive, fast learner, and adaptable in dynamic environments.

Qualifications:

• Bachelor's degree in business administration or a related field.
• 2 – 3 years of experience as an Executive Assistant or in a similar role.
• Previous exposure to consulting, strategy, or development sectors is highly preferred.
• Experience preparing strategic documents, proposals, and formal presentations.
• Professional proficiency in Arabic and English.