CEO Personal Assistant - Madinah, Saudi Arabia

BasharSoft; Medina; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading media production company in Medina is seeking a proactive Personal Assistant to support the CEO. Responsibilities include managing schedules, handling correspondence, and coordinating administrative tasks. The ideal candidate should have a Bachelor's degree, 2–5 years of experience, and proficiency in Microsoft Office. Strong communication skills in English and Arabic are essential for this role.

Qualifications

• 2–5 years of relevant experience as a Personal Assistant or Executive Assistant.
• Very good English (written and spoken); Arabic is a must.
• Good knowledge of document management and archiving systems.

Responsibilities

• Manage the CEO’s daily schedule and appointments.
• Handle emails professionally on behalf of the CEO.
• Maintain an efficient digital and physical filing system.
• Prepare and edit reports, presentations, and correspondence.
• Coordinate internal and external meetings and events.

Skills

Proficiency in Microsoft Office

Excellent communication skills

Strong organizational skills

Time management skills

Discretion and confidentiality

Education

Bachelor’s degree

Job description

Personal Assistant to CEO

Location: Madinah, Saudi Arabia

Company: Media Production, Video Editing, and Sports Club Management

Job Overview

We are looking for a highly organized, proactive, and reliable Personal Assistant to provide comprehensive support to our CEO . The ideal candidate will be responsible for managing daily schedules, handling correspondence, maintaining records, and coordinating administrative tasks to ensure smooth business operations.

Key Responsibilities

• Manage and organize the CEO’s daily schedule, appointments, and meetings.
• Handle and respond to emails professionally on behalf of the CEO.
• Maintain an efficient digital and physical filing system for document archiving.
• Prepare, review, and edit reports, presentations, and correspondence.
• Coordinate internal and external meetings, events, and follow-ups.
• Act as the primary point of contact between the CEO and internal / external stakeholders.
• Ensure all pending tasks and deadlines are tracked and completed on time.
• Assist with basic administrative tasks, invoice handling, and expense tracking.
• Provide personal assistance to the CEO when required.

Requirements & Qualifications

• Bachelor’s degree required.
• 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good knowledge of document management and archiving systems.
• Very good English (written and spoken). Arabic is a must.
• Excellent communication and interpersonal abilities.
• Strong organizational and time-management skills.
• High level of discretion, confidentiality, and professionalism.
• Ability to work under pressure and handle multiple tasks efficiently.