Assistant Document Controller

Power international; Riyadh Region; On-site; SAR 60,000 - 80,000; Full time

Job summary

A prominent company in document management in the Riyadh Region is seeking an Assistant Document Controller to provide essential support in managing documents for projects or departments. Responsibilities include organizing filing systems, assisting in audits, and ensuring compliance with company policies. Candidates should have a Bachelor’s degree and at least three years of relevant experience. Proficiency in document management software and SAP knowledge is required for success in this role.

Qualifications

• Minimum 3 years of working experience with 2 years relevant experience.
• 2 years of GCC experience is a plus.

Responsibilities

• Assist in maintaining and organizing electronic and physical document filing systems.
• Support in the distribution, retrieval, and tracking of documents.
• Collaborate with the Document Controller for efficient document management.

Skills

Knowledge of operating computer peripherals

Basic knowledge of Adobe, Microsoft Word, Excel

Knowledge of electronic data management systems

ERP knowledge, preferably SAP

Education

Bachelor's Degree in Business Administration or related field

Job description

Job Summary

Assistant Document Controller provides assistance to the Document Control Department to maintain and manage all important documents either for a project or department. The role assists in maintaining a comprehensive filing system and computer database for all documents to be oriented in the document control department, remaining committed to maintain confidentiality as per company policies and procedures.

Job Responsibilities

• Assist in maintaining and organizing electronic and physical document filing systems in accordance with company standards and procedures.
• Support in the distribution, retrieval, and tracking of documents, including ensuring accurate and timely delivery to relevant personnel or departments.
• Assist in reviewing documents for completeness, accuracy, and compliance with formatting and naming conventions.
• Aid in the creation and updating of document templates, forms, and procedures as necessary.
• Assist in the preparation and organization of documents for internal audits, reviews, or presentations.
• Provide support in responding to document-related inquiries or requests from internal and external stakeholders.
• Collaborate with the Document Controller and other team members to ensure efficient document management processes and workflows.
• Assist in maintaining confidentiality and security of sensitive documents and information.
• Help in identifying opportunities for process improvements and efficiency enhancements within the document control function.
• Adhere to company policies, procedures, and quality standards related to document control and information management.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Knowledge & Skills

• Knowledge of operating computer peripherals and office equipment (Scanner, Printer, Plotter, Fax Machine, Binder, Lamination, etc.).
• Knowledge of operating Adobe, Microsoft Word, Excel basic operating.
• Broad knowledge of departmental function, terminology and interrelationships.
• Knowledge of electronic data management systems.
• Knowledge of Filing (Hard Copies) and Samples management systems.
• ERP knowledge, preferably SAP functional skills, are a requirement to be successful in this role.

Job Experience

Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year(s) GCC is a plus.

Competencies

• Resilience
• Build High-Performing Teams
• Cyber Security Architecture L4
• Compliance enforcement L3
• Quality
• Leadership
• Database Knowledge L1
• Recordkeeping and Logs L1
• Customer Document Analysis L1
• Data Archiving L1
• Records Management L1

Education

Bachelor's Degree in Business Administration or any related field.