Administrative Assistant (Local Talent) - Six Senses Amaala

InterContinental Hotels Group; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading hospitality company in Saudi Arabia is seeking an Administrative Assistant to support daily operations. The ideal candidate will have a minimum of secondary education and over a year of experience in a similar role. Responsibilities include managing correspondence, greeting visitors, and assisting with budget control. Proficiency in MS Office, along with certifications in First Aid and CPR, is essential. This position is reserved for Saudi nationals as part of the Vision 2030 program.

Qualifications

• Experience in hotel operational roles for more than one year.
• Fluent in English with strong communication skills.
• Certification in First Aid, CPR, and Defibrillator.

Responsibilities

• Operate office equipment and manage correspondence.
• Greet visitors and handle inquiries.
• Assist with budget control and maintain records.

Skills

Advanced MS Office (Word, Excel, PowerPoint, Outlook)

Customer Service

Team Collaboration

Communication Skills

Problem Solving

Education

Minimum secondary school education or vocational certification

Job description

As Administrative Assistant, I fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.

Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and ensure full knowledge and active participation of all our brand initiatives.

Duties and Responsibilities

• Operate office equipment such as fax & copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence and other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.
• Compose, type and distribute meeting notes, routine correspondence, and reports.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Assist in the control of their outlet operational budget, ensuring that all costs are strictly controlled maximizing profitability.
• Have a good knowledge of all property services and rooms and day to day activities.
• Have good knowledge of all outlets opening hours.
• Maintain a high standard of personal appearance, grooming and hygiene.
• Knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.
• Ensure all equipment of the department is kept clean and in good working condition.
• Attend meetings and training as required.
• Knowledge and strict adherence to LQA standards.

Qualifications

• minimum secondary school education or vocational / technical certification in hospitality and more than one year’s experience in a similar hotel operational role.
• Technical skills include advanced MS Office – Word, Excel, PowerPoint and Outlook as well as specific technical skills related to nurse and health and safety. I must have updated certifications on First Aid, CPR and Defibrillator certification.
• Experience learning through an e-learning platform or mobile app
• Fluent in English

The above is intended to provide an overview of the role and responsibilities for a Administrative Assistant at Six Senses Amaala. It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent to the position.

This position is designated for Saudi nationals only, in compliance with Saudi Labour Law and the Vision 2030 Saudization program, and is part of our company's commitment to supporting the development of the national workforce.