Administrative Assistant (Local Talent) - Six Senses Amaala

InterContinental Hotels Group; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading hotel operator is seeking an Administrative Assistant for its Amaala location in Saudi Arabia. The successful candidate will manage communications, operate office equipment, and maintain filing systems, contributing to efficient office operations. Candidates should have minimum secondary education, relevant hotel experience, and excellent technical skills in MS Office. This position is designated for Saudi nationals only, complying with local employment laws and company commitment to workforce development.

Qualifications

• Minimum one year’s experience in a similar hotel operational role.
• Updated certifications on First Aid, CPR, and Defibrillator.
• Experience learning through e-learning platforms.

Responsibilities

• Operate office equipment and manage communication.
• Greet visitors and direct inquiries.
• Maintain filing systems and assist in budget control.

Skills

Advanced MS Office (Word, Excel, PowerPoint, Outlook)

Customer service skills

Attention to detail

Education

Secondary school education or vocational/technical certification in hospitality

Tools

Office equipment

Job description

Hotel: Amaala (RSIAM), Amaala, northwestern coast, of the Red Sea

As Administrative Assistant, I fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.

Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and ensure full knowledge and active participation of all our brand initiatives.

Duties and Responsibilities

As Administrative Assistant, I will assume full responsibility for the efficient operation in the following:

• Operate office equipment such as fax & copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence and other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.
• Compose, type and distribute meeting notes, routine correspondence, and reports.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Assist in the control of the outlet operational budget, ensuring that all costs are strictly controlled maximizing profitability.
• Have a good knowledge of all property services and rooms and day to day activities.
• Have good knowledge of all outlets opening hours.
• Maintain a high standard of personal appearance, grooming and hygiene.
• Knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.
• Ensure all equipment of the department is kept clean and in good working condition.
• Attend meetings and training as required.
• Knowledge and strict adherence to LQA standards.

Qualifications

To execute the position of Administrative Assistant, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:

• minimum secondary school education or vocational / technical certification in hospitality and more than one year’s experience in a similar hotel operational role.
• Technical skills include advanced MS Office – Word, Excel, PowerPoint and Outlook as well as specific technical skills related to nursing and health and safety. I must have updated certifications on First Aid, CPR and Defibrillator certification.
• Experience learning through an e-learning platform or mobile app.

The above is intended to provide an overview of the role and responsibilities for a Administrative Assistant at Six Senses Amaala. It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent to the position.

This position is designated for Saudi nationals only, in compliance with Saudi Labour Law and the Vision 2030 Saudization program. It is part of our company's commitment to supporting the development of the national workforce.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.