Administration jobs in Malaysia

The HR & Admin Officer plays a key role in supporting the Finance & Admin Manager in the full spectrum of Management, Corporate Governance, Administration and Finance.

Key Responsibilities :

Human Resources :

1. Supporting in development, implementation, enhancement and compliance of HR policies and procedure.
2. Coordinate with all departments on hiring plans, staff movement, learning & development, career development.
3. Assist in the recruitment process by working with hiring managers to draft job description, advertising on various platforms, reviewing CVs, shortlisting candidates, and arranging interviews.
4. Handle all staff onboarding/ offboarding matters including orientation of staff, training.
5. Manage and update all employee records.
6. Assess the training needs and coordinates the training development programs for employees, including enrolment of internal & external courses, update and maintain training records and budget.
7. Manage all employees leave records, claim etc.
8. Assist in development and implementation of an effective performance appraisal system.
9. Ensure compliance to local and manpower regulations.
10. Responsible for work pass administration such as work pass application, renewal, cancellation etc.
11. Provide advice and handle employee inquiries on HR-related matters.
12. Assist and liaise with external and internal auditors in the annual and periodic audit exercises.
13. Undertake any ad-hoc duties assigned by management.

Governance & Administration :

1. Support in preparation of meeting.
2. Monitor and assist in various corporate activities.
3. Provide support in other matters relating to governance.
4. Handling billing and renewal of insurance, license etc.
5. Assist in the timely and accurate reporting.
6. Assist and liaise with external and internal auditors in the annual and periodic audit exercises.
7. Assist in fixed asset management, including facilities management.
8. Any other ad-hoc duties assigned by management.

Requirements :

1. Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
2. At least 3 years of HR management experience.
3. Strong knowledge of Malaysia labour laws and HR best practices.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Strong organizational and multitasking skills with attention to detail.
6. Excellent verbal and written communication skills.
7. Ability to handle confidential information with discretion.
8. Positive attitude, problem-solving skills, and a proactive approach to tasks.
9. Proven ability to manage multiple priorities and work in a fast-paced environment.