Senior Assistant Manager, Sales Admin

Hillcrest Gardens Sdn Bhd (14015-T); Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property developer in Kuala Lumpur is seeking an experienced Assistant Sales Manager to manage sales administration activities. The ideal candidate will coordinate between departments and ensure compliance with housing regulations while maintaining data accuracy. A Bachelor's degree in relevant fields with at least 6 years of experience in sales administration is required. Competitive compensation along with a dynamic work environment will be offered.

Qualifications

• Minimum 6–8 years of experience in property developer’s sales administration.
• At least 3 years of managerial experience.
• Experience in sales admin & property accounting systems.

Responsibilities

• Manage end‑to‑end sales administration process including booking verification and SPA preparation.
• Ensure full KPKT compliance and maintain accurate updates in HIMS.
• Coordinate SPA e‑signing and liaise with solicitors, banks, and authorities.

Skills

Sales administration

Communication skills

Detail-oriented

Proficient in Microsoft Office

Knowledge of KPKT regulations

Education

Bachelor’s degree in Accounting, business administration, or real estate

Tools

HIMS

IFCA

Prosales

MHub

Job description

To manage and oversee the full spectrum of sales administration activities for both new project launches and sub‑sale/legacy units, ensuring compliance with KPKT housing regulations, accuracy in HIMS data entry and reporting, timely SPA execution (manual and e‑signing), and efficient title issuance and transfer. The role requires close coordination between internal departments (Sales, Legal, Finance, Credit, Project, and Customer Service) and external parties (solicitors, bankers, valuers, and authorities) to ensure smooth end‑to‑end handover from booking to vacant possession and title transfer.

Job responsibilities

Manage end‑to‑end sales administration process: booking verification, SPA preparation, signing, stamping, loan documentation, and progress billing.

Ensure full KPKT compliance – handle developer licence (DL), advertisement & sales permit (APDL), renewals, amendments, and audit requirements.

Maintain accurate and timely updates in HIMS (Housing Integrated Management System) for purchaser data, SPA status, billing, and collection.

Coordinate SPA e‑signing with solicitors, verify purchaser details, and ensure completion and proper filing.

Liaise with solicitors, banks, and authorities on title issuance, MOT/DOA execution, loan redemption, and discharge of charge.

Handle sub‑sale units, including ownership transfer, refinancing, and purchaser consent processes.

Coordinate with internal teams – Sales, Finance/Credit, Customer Service, and Project – to ensure data consistency and timely delivery.

Prepare regular reports on sales status, SPA/e‑signing completion, collection, and title progress for management review.

Maintain orderly filing/e‑filing and documentation for internal and KPKT audits.

We are looking for

Candidate holds Bachelor’s degree in Accounting, business administration, real estate or relevant disciplines.

Candidate at least to have 6–8 years of working experience in property developer’s sales administration, minimum 3 years of working experience in managerial level.

Experience in sales admin & property accounting systems.

Good knowledge of KPKT housing regulations, HIMS, SPA/e‑signing processes, and title handling.

Patience & persuasive personality and good communication skill to liaise with customers.

Detail‑oriented, organized, proactive, and able to work independently.

Proficient in Microsoft Office and project sales systems (e.g., IFCA/Prosales/MHub).

Unlock job insights

Salary match | Number of applicants | Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Assistant Sales Manager?
• Which of the following Microsoft Office products are you experienced with?
• Do you have data entry experience?
• Do you have experience in a sales role?

Hillcrest Gardens Sdn Bhd is an established property developer with more than 35 years experience in the industry.

The main focus of the Company is on township developments in the Klang Valley.