Human Resources Executive

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading HR firm in Kuala Lumpur is seeking a Human Resources Manager to oversee comprehensive HR functions, including recruitment, onboarding, and payroll processing. The ideal candidate will have 2-5 years of relevant experience, with at least 3-5 years in a managerial role within the property development or construction industry. Strong leadership and interpersonal skills, alongside compliance knowledge, are essential. This role offers opportunities to implement HR policies and manage talent development in a dynamic environment.

Qualifications

• Minimum 2-5 years of relevant HR and admin experience.
• 3-5 years in a managerial role, preferably in property development or construction.
• Proficient in Bahasa Malaysia, Chinese, and English.

Responsibilities

• Oversee HR functions including recruitment and onboarding.
• Develop HR policies and employee handbook.
• Lead performance management processes.
• Advise on industrial relations and manage grievances.
• Ensure payroll processing and statutory submissions.
• Coordinate training and development needs.

Skills

Leadership skills

Interpersonal skills

Knowledge of Malaysian labour laws

Understanding of payroll systems

Excellent communication

Conflict resolution

Job description

KEY RESPONSIBILITIES

Human Resources Management

• Oversee the full spectrum of HR functions including manpower planning, recruitment, onboarding, information, transfers, and resignations.
• Develop and implement HR policies, SOPs, and employee handbook in line with current legal requirements.
• Lead performance management processes including KPI setting, appraisals, and performance improvement plans.
• Advise and manage industrial relations matters, staff discipline, warning letters, domestic inquiries, and employee grievances.
• Ensure timely and accurate payroll processing, statutory submissions (EPF, SOCSO, EIS, PCB), and benefits administration.
• Coordinate and track training & development needs for HQ and site staff; manage HRDF claims and documentation.
• Maintain HRIS and employee database for both office and site personnel.

Plus point:

• Have done / known about workforce / manpower planning
• Culture activity
• Able to develop handbook playbook content etc
• Experienced in payroll
• Experienced in using Infotech software.
• Smart in numbers.

Administrative Management

• Oversee general administration, including office supplies, facilities maintenance, company asset control, and administrative SOPs.
• Manage company vehicles, insurance renewals, road tax, tenancy agreements, and service contracts.
• Liaise with regulatory bodies (e.g. CIDB, DOSH, PERKESO, etc.) to ensure compliance with construction-related requirements.
• Support licensing, CIDB green card registration, site PPE, and attendance coordination with project teams.
• Organize staff engagement activities, safety briefings, and team-building events.

Strategic & Compliance Oversight

• Ensure compliance with Malaysian Employment Act, OSHA, and other statutory regulations.
• Advise management on HR trends, risks, and strategic workforce initiatives.
• Participate in audits and provide documentation for ISO or compliance certifications (if applicable).

REQUIRED QUALIFICATIONS & EXPERIENCE

• Experience: Minimum 2-5 years of relevant HR and admin experience, including at least 3-5 years in a managerial role, preferably in the property development and/or construction industry.
• Language: Proficient in Bahasa Malaysia, Chinese, andEnglish (written and spoken).

REQUIRED SKILLS & COMPETENCIES

• Strong leadership, interpersonal, and people management skills.
• In-depth knowledge of Malaysian labour laws and construction site HR practices.
• Good understanding of payroll systems and HRIS software.
• Excellent communication, conflict resolution, and negotiation abilities.
• Proactive, detail-oriented, and able to work under pressure.
• High integrity, discretion, and professionalism in handling sensitive matters.