Sales Admin

Zimmer Biomet; Ciudad de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A global medical device company is seeking an Administrative Support role in Mexico City. Responsibilities include processing invoices, coordinating meetings, and supporting the Commercial team with various administrative tasks. The ideal candidate will have a Bachelor's degree, over 2 years of administrative experience, and excellent communication skills. Proficiency in tools such as Word, Excel, and Microsoft Teams is necessary. The role includes a travel expectation of up to 20%.

Servicios

Employee engagement activities

Potential travel to the office as needed

Formación

• 2+ years of experience in administrative processing or related roles.
• Self-motivation, learning agility, accountability, and desire to grow professionally.
• Must have reliable home internet.

Responsabilidades

• Process department invoices and travel expenses accurately.
• Collaborate with Project Specialist and leadership for project support.
• Organize and coordinate meetings, teleconferences, and videoconferences.
• Lead small process improvement projects for efficiency.

Conocimientos

Excellent verbal and written communication skills

Strong organization skills

Ability to work independently

Proficient in Word, Excel, PowerPoint and Outlook

Educación

Bachelor diploma

Herramientas

Microsoft Teams

High level of Excel

Descripción del empleo

What You Can Expect

The Admin supports the México Comercial staff with administrative, project, office coordination and operational tasks. This role reports to Sales Manager. Success involves a high level of interaction and effective communication with team members at all levels of the organization. A significant portion of the job involves working with the Field Audit team to ensure accurate and timely travel expense reporting.

How You'll Create Impact

• Responsible for accurate review and processing of department invoices and travel expenses, including the management of Field Audit team expense reporting
• Work in collaboration with Project Specialist and leadership to provide project support for staff in Commercial Ops/Sls area
• Executes Commercial Leadership Team’s domestic and international travel arrangements
• Organize and coordinate in-house and off-site meetings, teleconferences and videoconferences including scheduling meetings, booking conference rooms and viewing calendars on leader’s behalf
• May lead small process improvement projects, to enable more efficiency
• Prepare written communications – emails, Microsoft Teams, presentation materials and other correspondence as applicable
• Partner with leaders and Project Specialist to facilitate and coordinate employee engagement activities, including scheduling, reservations, vendor management and invoicing

What Makes You Stand Out

• Demonstrated ability to operate independently without supervision, handle stressful situations, use initiative and innovation to handle issues and make decisions.
• Anticipate the needs of the Commercial Leadership Team and follow through as needed. At times will be asked to attend meetings alongside the Leadership Team to take notes and manage meeting agendas.
• Excellent verbal and written communication skills.
• Proficient in the English language – mostly written communication, with occasional phone calls and regular attendance in virtual meetings.
• Self-motivation, learning agility, accountability and desire to growth professionally
• Ability to maintain confidentiality as a high level of discretion is required
• Demonstrated strong organization skills, with the ability to work on multiple tasks simultaneously and balance priorities.
• Ability to develop interpersonal relationships and work effectively in a professional environment
• Proficiency in Word, High level of Excel, PowerPoint and Outlook/Mail/Calendar.

Your Background

• Bachelor diploma required.
• 2+ years of experience in administrative processing or related roles.
• Must have reliable home internet.

Travel Expectations

20%. Potential travel to the Zimmer Biomet México office as needed for access to office supplies and equipment on an infrequent basis.

EOE/M/F/Vet/Disability