Part Time Executive Assistant To The Founder & Executive Director

Freedup; A distancia; MXN 400,000 - 600,000; A tiempo parcial

Descripción de la vacante

A mission-driven organization seeks a part-time Executive Assistant to support the Founder & Executive Director. This remote position involves managing communications, donor relations, and scheduling to ensure leadership focus on growth. The ideal candidate has over 3 years of experience in similar roles, possesses excellent communication skills, and is proficient in tools like Google Workspace and Asana. Join a collaborative, innovative environment with opportunities for professional development and remote flexibility.

Servicios

Collaborative Environment

Opportunities for professional development

Flexible Work

Potential performance bonuses

Comprehensive onboarding

Formación

• 3+ years of experience as an Executive Assistant or similar role.
• Ability to draft professional correspondence.
• Proactive and adaptable with strong initiative.

Responsabilidades

• Organize meetings, appointments, and travel arrangements.
• Support donor pipeline management and coordination.
• Maintain accurate donor and partner records in CRM.
• Assist with program coordination and operational follow-through.
• Handle documents and expense tracking efficiently.
• Provide insights and research for key meetings.

Conocimientos

Written and verbal communication

Attention to detail

Organizational skills

CRM proficiency

Problem-solving mindset

Tools like Google Workspace and Asana

Herramientas

Google Workspace

Asana

HubSpot

Zoom

Descripción del empleo

The Executive Assistant will play a pivotal role in supporting the Founder & Executive Director by handling administrative, operational, and strategic support tasks.

The EA will manage scheduling, communication, donor relations, and logistics, allowing the Executive Director to focus on leadership and mission growth.

Location : Remote

Job Type : Part-Time

Salary : $400 - $750 per month (based on part-time hours)

Requirements

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence.
• High attention to detail and organizational skills, with the ability to manage multiple priorities.
• Proficiency in tools such as Google Workspace, Asana, HubSpot (or similar CRM), and Zoom.
• A proactive, problem-solving mindset with a high level of initiative and adaptability.

Key Responsibilities

• Scheduling & Calendar Management: Organize meetings, appointments, and travel arrangements, ensuring efficiency and prioritization of key engagements.
• Fundraising & Donor Relations: Support donor pipeline management, meeting coordination, and follow-ups.
• CRM & Data Management: Maintain donor and partner records in CRM systems, ensuring accurate and up-to-date information.
• Project & Program Support: Assist with program coordination, meeting notes, and operational follow-through.
• Operational & Administrative Support: Handle documents, expense tracking, and process optimization to improve efficiency.
• Strategic Support: Provide insights, research, and preparation for key meetings and initiatives.

Benefits

• Collaborative Environment: Work alongside visionary leaders in a faith-driven, innovative space.
• Growth & Development: Opportunities for professional development and learning.
• Remote & Flexible Work: Ability to work from anywhere while contributing to a global mission.
• Opportunity to work with a forward-thinking team in the asset management and financial sector.
• International experience with a remote-first approach.
• Comprehensive onboarding and training process to ensure your success.
• PTO and potential performance bonuses.
• Collaborative and supportive work environment.