Offshore Executive Assistant & Payroll Specialist - FLATS LLC

FLATS; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A lifestyle-driven real estate company is seeking an Executive Assistant & Payroll Specialist to support the Senior Vice President. This position includes managing schedules, coordinating communication, and handling employee administration and payroll tasks. The ideal candidate is detail-oriented, tech-savvy, and skilled in Microsoft Office. This is a full-time remote position with a compensation of $1500 - $2500 per month, allowing for a balanced work-life schedule from Monday to Friday.

Formación

• Proven experience as an Executive Assistant or similar role.
• Experience with payroll or employee administrative functions.
• Strong proficiency with Microsoft Office Suite.

Responsabilidades

• Manage and maintain the Senior VP's calendar and meetings.
• Coordinate appointments and travel arrangements.
• Handle onboarding and payroll-related tasks.

Conocimientos

Executive support

Payroll management

Microsoft Office Suite proficiency

Communication skills

Attention to detail

Descripción del empleo

Location: Remote

Compensation: $1500 - $2500 per month

Employment Type: Full time, Contractual

About FLATS

FLATS® is a lifestyle-driven real estate company known for its creative approach to urban apartment living. We pride ourselves on being “anything but expected,” with a mission to “bring big style to smart spaces.” Through thoughtfully designed units and state-of-the‑art technology, we curate what we call the FLATS life – providing homes with soul that embrace value, individuality, and community. At FLATS, we believe living well is a necessity, not a luxury, and we strive to revolutionize city living by offering residents great design, authentic experiences, and a vibrant community in every property we operate.

About the Role

FLATS LLC, a Proper company, is seeking a highly organized and proactive Executive Assistant & Payroll Specialist to support our Senior Vice President and team. This role combines traditional executive support with responsibility for key employee administrative and payroll‑related tasks. The ideal candidate is detail‑oriented, tech‑savvy, and comfortable managing multiple priorities in a fast‑paced environment.

Key Responsibilities

Executive Support

• Manage and maintain the Senior VP’s calendar, meetings, and daily schedules.
• Coordinate appointments, travel arrangements, and internal/external communications.
• Prepare meeting agendas, presentations, and documentation as needed.
• Support email management, prioritization, and follow‑ups.
• Assist with project coordination and ensure deadlines are met.

Employee Administration & Payroll

• Handle onboarding and offboarding processes, including documentation and system updates.
• Manage timesheet submissions, tracking, and validation.
• Process personnel change forms and ensure employee records remain accurate and up to date.
• Assist with payroll‑related tasks, ensuring timely and accurate information is submitted.
• Maintain confidential employee information and support HR‑related administrative needs.

Our Core Values

• People-First, Tech-Forward: We leverage technology to eliminate inefficiencies, empowering team members to focus on high-value work.
• Authentic Candor & Transparency: We believe honest, direct communication builds trust, accountability, and stronger relationships.
• Good & Fast Over Perfect & Slow: We move quickly on adaptable decisions and take a methodical approach for impactful ones.
• Ownership & Accountability: We take initiative, embrace challenges, and follow through. We hold ourselves accountable for our work, decisions, and impact.
• Empathetic Leadership: Strong leadership starts with high emotional intelligence, fostering a culture of support and loyalty.

FLATS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Experience with payroll or employee administrative functions (timesheets, data entry, onboarding/offboarding, forms).
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable using general software applications and learning new systems.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.

Benefits

Pay: $1500 - $2500 per month

Hours: 40 hours a week

Schedule: Monday - Friday