Lower School Director's Administrative Assistant

The American School Foundation; Ciudad de México; Presencial; MXN 538,000 - 719,000; Jornada completa

Descripción de la vacante

A prestigious educational institution in Mexico City is seeking a Lower School Office Manager. This role involves providing executive support, managing office operations, and facilitating effective communication within the division. The ideal candidate holds a Bachelor's degree in Administration, has proven experience in administrative roles, and is bilingual in English and Spanish. Strong organizational skills and customer service orientation are essential to effectively support the division’s needs.

Formación

• Two years of experience in a similar position.
• Knowledge in administrative/academic platforms.

Responsabilidades

• Provide executive support to the Head of Lower School.
• Manage office operations and coordinate maintenance.
• Support logistical coordination for meetings and events.
• Oversee document and information management.
• Handle cross-divisional communications.

Conocimientos

Bilingual: English and Spanish

Customer service orientation

Organized and detail-oriented

Educación

Bachelor's degree in Administration

Herramientas

PowerSchool

Google Calendar

Gmail

SAP

Descripción del empleo

The Lower School Office Manager (Administrative Assistant) supports all the processes of the division. Responsible for reviewing and maintaining the databases and files of the office to keep them organized and updated.

Education

• Bachelor's degree in Administration
• Bilingual: English and Spanish (Mandatory)

Qualifications and Experience Required

• Two years of experience in a similar position
• Knowledge in the use of administrative/academic platforms such as PowerSchool, Google Calendar, Gmail, SAP, etc.
• Basic knowledge in the use of copy/printing machines.

Duties and Responsibilities

• Provide dedicated executive support to the Head of Lower School, including meticulous management of their schedule, handling correspondence (calls, emails), and taking meeting minutes as requested.
• Ensure efficient office and facility operations by managing inventory (supplies, equipment), coordinating maintenance (identifying needs and submitting tickets), and generating QR codes for visitor management.
• Manage logistical coordination and event support for the area, arranging resources such as spaces, furniture, equipment, materials, and catering for meetings and special events.
• Oversee comprehensive document and information management, responsible for receiving, distributing, organizing, archiving, and maintaining both active and archived physical and digital files and area databases (including backups).
• Handle internal procedures and cross-divisional communications, submitting requests through platforms like SAP and acting as a key liaison for message and document exchange between different areas.

Skills

• Ability to positively relate with other people, coordinate and work in teams.
• Organized, responsible and detail-oriented.
• Customer service oriented to the Area/Division’s needs.