Sales Support Specialist

Chromavis Fareva; Roma; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading cosmetics company in Italy seeks an Administrative Assistant to support the Sales team. Responsibilities include project follow-ups, client visits arrangements, and managing communications with internal stakeholders. Ideal candidates should have a high school diploma, 2-3 years of experience in a similar role, and fluent English and Italian skills. Strong IT knowledge and excellent interpersonal skills are essential. This role offers the chance to work in a fast-paced environment with a focus on customer satisfaction.

Competenze

• 2-3 years of experience in a similar role in the make-up/cosmetic field.
• Ability to prioritize and multi-task in a fast-paced environment.
• Self-motivated with a great sense of responsibility.

Mansioni

• Assist Sales Managers and Director(s) in administrative tasks.
• Follow up on projects until award.
• Manage client visits and accommodations.

Conoscenze

Fluency in English

Fluency in Italian

Strong IT skills (ERP, Office)

Negotiation skills

Problem-solving skills

Excellent interpersonal skills

Customer-oriented mindset

Analytical skills

Formazione

High School Diploma

Bachelor degree in Administration

Strumenti

ERP systems

Microsoft Office

Descrizione del lavoro

Based at Offanengo HQ, the ideal candidate will be responsible for assisting the Sales Managers, Sales Director(s) and VP in all administrative aspects of business developments, from prospecting to brief awards.

This role also provides executive administrative assistance to the Sales Team.

The job holder will be accountable for the following :

• projects follow ups (link with all departments) until project award;
• to enter project in Filtration;
• to enter project in the Pipeline, construction RFQ;
• to open briefs (clients, prospection, screening) to provide support to define the best offer to customer and to draft preliminary offers;
• to manage preparation and shipping of samples;
• to support and arrange clients visits: new client insertion in ERP, registration and travel / accommodation arrangements, reception & care of client during in-office meeting, meeting report redaction;
• to interface with internal stakeholders (e.g. Industrialization, Business Development, R&D) to achieve complete offer and product solutions;
• to update pricing list;
• to create and optimize Presentations.

Skills required

• High School Diploma as a minimum; preferred education is a bachelor degree in Administration.
• 2 / 3 years of experience in a similar role in the make-up / cosmetic field or in project management or customer service.
• Fluency in English and Italian.
• Strong knowledge of main IT systems (ERP, Office); effective workload planning, organization skills, ability to prioritize and multi-task in a fast-paced environment.
• Excellent and effective interpersonal skills.
• Customer oriented mindset.
• Good communication and ability to synthesize.
• Good problem solving and ability to find out solutions.
• Negotiation / Influencing skills: ability to achieve a satisfactory compromise and agreement to meet goals.
• Very good analytical skills and ability to gather information when this is poor or lacking.
• Teamworking and teambuilding.
• Proactivity, precision and attention to details/numbers.
• Commitment.
• Flexibility & adaptability.
• Ability to work under pressure.
• Self-motivation and great sense of responsibility and confidentiality, personal ethics, tact and diplomacy.