Procurement Senior Specialist

Experteer Italy; Milano; Ibrido; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading financial institution in Milan seeks a Procurement Senior Specialist to lead procurement processes. The ideal candidate has over 5 years of experience in IT procurement, strong negotiation skills in Italian and English, and excellent project management capabilities. This full-time role offers a hybrid work model and aims to achieve cost optimization while ensuring compliance with Bank strategies.

Competenze

• At least +5 years' experience in IT procurement category.
• Advanced user of different applications.
• Knowledge of Bank processes and Procurement guidelines.

Mansioni

• Independently lead procurement processes at local level.
• Ensure management in line with Bank strategy.
• Prepare contract documentation and monitor contracts.

Conoscenze

Team spirit

Highly committed

Analytical skills

Negotiation skills in Italian and English

Project management skills

Formazione

Bachelor / university degree in Economics or equivalent

Strumenti

ERP

Excel

PPT

Access

Spend analysis tools

E-sourcing platforms

Descrizione del lavoro

Overview

Job Title: Procurement Senior Specialist

Reports to: Head of Procurement

Location: Milan (hybrid)

Working conditions: Full Time

Duration: Permanent

Responsibilities

• In the range of his/her procurement scope, cooperate and support the development and implementation of ING sourcing strategies at local level
• Deliver local TECH/IT Sourcing Category Strategy, ensuring management in line with Bank strategy and processes/regulations compliance
• Independently lead procurement processes at local level
• Interact at global level to propose and share best practices, relevant projects, and guidelines to be applied at local level
• Act as an advisor/mentor for new employees and co-workers in lower positions and be able to coordinate them ensuring results in line with targets
• Initiate and implement sourcing strategy and process (RFQ/RFI/RFP/Auction/contract definition)
• Propose analysis and ensure their quality (spend, market, demand, etc.)
• Ensure completeness of documentation (contract/RFP/reports, Regulation check completion through an internal platform, etc.)
• Support junior employees within the team

Organizational position and relationships

Report to: Head of Procurement

Internal working relations: 1st line - entire business with a focus on TECH/IT department; 2nd line - Several departments (e.g. Legal, Compliance, CISO, International colleagues, TIPM, ORM, etc…)

External working relations: External Suppliers

Main tasks

• Market analysis and strategy: Very good knowledge of TECH/IT category spend and Third Party Risk within Banking industry (EBA / DORA)
• Ability to understand market trends and benchmarks with other ING Branches/Companies/Industries
• Sourcing: Identify and promote sourcing initiatives aiming to achieve goals such as cost optimization, higher quality of services, innovation, better value for money, etc.
• Initiate, develop and implement sourcing initiatives in line with the above
• Collect business needs/requirements and be able to challenge technical and functional specification
• Design the tender process identifying internal and external stakeholders, leading tasks and related communication
• Define tender documentation and manage the operational steps of tenders independently (suppliers involvement, tender doc definition, offers comparison, negotiation, contract definition)
• Reviewing, adapting, by making sure that all offers meet internal requirements and policies
• Challenge the internal demand to pursue cost optimization
• Approving requests, follow up on them until purchase order dispatch
• Supplier onboarding and Supplier qualification

Contract Management

• Prepare contract documentations with direct responsibility of the economic part and coordinating with the other departments for the rest
• Identify problems or improvements in existing contracts and make proposals for improvement
• Monitor contracts status, of the scope assigned
• Plan renewal activities and negotiation accordingly to TECH/IT Category strategy

Suppliers management

• Creation and foster of a good relationship with suppliers, being able to identify key stakeholders and decision makers

Risk Management and compliance

• Be able to execute procedures and controls, in line with Bank policies and regulations (i.e. Supplier onboarding, KYS, contract monitoring)
• Identify and implement activities of remediation driven by Bank policies and procedures
• Providing support on updating local procedures/policies in line with HO guidelines when required

Reporting

• Perform spend analysis
• Formulate reports concerning purchasing activities individually
• Compile HO / Local reports on Sourcing activities and results, contracts status, active suppliers
• Prepare PPT to be shared with middle/high management of the Bank

Technical Skills

• Bachelor / university degree in Economics or equivalent
• At least +5 years\' experience in IT procurement category
• Advanced user of different applications (ERP, Excel, PPT, Access, spend analysis tools, e-sourcing platforms)
• Knowledge of Bank processes and of all Procurement guidelines, procedures and regulations
• Knowledge of sourcing methods and market best practices

Soft Skills

• Team spirit
• Highly committed
• Accuracy
• Pro-active and problem solving attitude
• Good project management skills (ability to maintain governance and overview on the whole activities and related progress)
• Excellent organizational and communication skills at local and global level
• Very high analytical skills
• Negotiation skills in Italian and English
• Proficient knowledge of English

Compliance and Diversity

Our Commitment: Diversity is a fundamental element of our corporate culture, and we are fully committed to creating a safe and inclusive environment, based on mutual respect and the value of diversity, offering equal job opportunities to all qualified candidates.

Note

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