People Admin Coordinator

EF; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global educational organization is seeking a People Admin Coordinator in Milan, Italy, to support HR administration and ensure compliance with local labor laws. The role involves preparing employment documents, coordinating payroll, and acting as a key contact for employee inquiries. Candidates should have a Bachelor's degree and 2+ years of experience in employment administration. Strong organizational and communication skills in both Italian and English are essential. This is a full-time position with an emphasis on collaborative HR support.

Competenze

• 2+ years in employment administration or payroll support.
• Knowledge of Italian labor laws and compliance requirements.

Mansioni

• Prepare and manage employment contracts and letters.
• Respond to employee inquiries about policies.
• Collaborate with Payroll Specialist for accurate payroll data.
• Support onboarding and off-boarding processes.

Conoscenze

Attention to detail

Organizational skills

Communication in Italian

Communication in English

Proficiency in HRIS

Proficiency in MS Office

Oracle HCM experience

Formazione

Bachelor's degree in HR, Business Administration, or related field

Strumenti

HRIS

MS Office

Oracle HCM

Descrizione del lavoro

People Admin Coordinator

Join EF to support HR administration in Italy as a People Admin Coordinator. The role focuses on compliance with Italian labor laws, preparing employment documents, and coordinating payroll.

Role Overview

The People Admin Coordinator provides administrative and operational support to the HR Administration in Italy. This role ensures compliance with Italian labor laws, assists in preparing employment related documents, and acts as a point of contact for employees regarding HR and payroll-related queries. The position works closely with the Payroll Specialist to guarantee accurate and timely payroll processing.

Key Responsibilities

• Employment Documentation
  • Prepare and manage employment contracts, amendments, and termination letters in compliance with Italian labor regulations.
  • Maintain accurate employee records and ensure timely updates in HR systems.
• HR Support & Compliance
  • Respond to employee inquiries about company policies and HR procedures.
  • Ensure employment processes comply with local labor legislation and company standards.
• Payroll Coordination
  • Collaborate with the Payroll Specialist to provide accurate data for monthly payroll (new hires, terminations, salary changes, leave, benefits).
  • Act as a bridge between employees and the payroll team.
• Administrative Tasks
  • Support onboarding and off‑boarding processes, including documentation and system updates.
  • Collaborate with our external HR advisor.

Qualifications & Skills

• Education: Bachelor’s degree in HR, Business Administration, or related field.
• Experience
  • 2+ years in employment administration or payroll support.
  • Knowledge of Italian labor laws and compliance requirements.
• Skills
  • Strong attention to detail and organizational skills.
  • Excellent communication skills in Italian and English.
  • Proficiency in HRIS and MS Office tools.
  • Experience with Oracle HCM.

Key Competencies

• Confidentiality and integrity in handling sensitive data.
• Ability to work collaboratively with HR and payroll teams.
• Problem‑solving and proactive approach to process improvement.

Location

Italy

Reports to

HR Manager

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

About EF

EF Education First has been empowering millions of people to learn, travel, and experience new cultures since 1965. As a multicultural community across 50 countries, we strive to open the world through education.
EF is an equal opportunity employer and is committed to inclusion and belonging across race, ethnicity, gender, age, religion, and more. All positions are subject to criminal background and reference checks as applicable.