Office Admin/ Assistant to Director

ProPosition Management Search; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A prominent lighting manufacturer in Milan is seeking a reliable Office Administrator to manage communications and support the sales team. The ideal candidate has proven administrative experience and is fluent in both English and Italian. Responsibilities include managing correspondence, coordinating office activities, and providing reports. The role offers an indefinite employment contract with competitive salary and growth potential.

Competenze

• At least 2 years of proven experience as an office administrator or relevant role.
• Qualifications in secretarial studies will be an advantage.

Mansioni

• Manage phone calls and correspondence.
• Handle communications with factories and KKDC branches.
• Support the sales team and prepare quotations.
• Coordinate office activities and operations.
• Update records and databases.
• Track stocks of office supplies.

Conoscenze

Good English and Italian language abilities

Outstanding communication and interpersonal abilities

Familiarity with office management procedures

Excellent knowledge of MS Office

Basic accounting principles

Formazione

High school diploma

BSc/BA in office administration

Strumenti

Office management software (ERP)

Descrizione del lavoro

Overview

KKDC Italy, founded in 2016 in Milan, is one of KKDC Sales Branches based in Europe. With its multicultural team, KKDC Italy, after 9 years of operation has built a very positive local reputation and got involved in more than 400 lighting projects all over the world.

About KKDC: KKDC is an established lighting manufacturer producing a wide range of specialist LED lighting solutions for high-end architectural markets worldwide. Research, development and manufacturing take place at our R&D Centre facility in Seoul, South Korea, with UK based design and marketing collaboration. KKDC benefits from a global & European sales base in London alongside dedicated sales teams across the globe with offices in multiple cities.

The Milan office plays a mixed role of Office Administrator and Assistant to the Director. The role involves administrative tasks to support staff and involvement in the sales process.

Who we are looking for

A reliable person to join our Milan office, capable of prioritizing and working autonomously, self-motivated and trustworthy.

Responsibilities

• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Manage agendas/travel arrangements/appointments for the upper management
• Handle communications with Factories and KKDC Branches
• Support the sales team, prepare quotations whenever necessary
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders
• Receive and dispatch goods and parcels, whenever necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Report to the Director

Requirements

• Good English and Italian language abilities, both oral and writing
• At least 2 years of proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred

General Info

Working hours: Monday to Friday, from 8:30 to 17:30, in office.

Package

The company is willing to offer the right candidate an indefinite employee contract with a good salary. The company has ambitious growth plans in this region.