Facilities and Administrative Assistant

Ortho-Clinical Diagnostics Italy; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading diagnostics firm in Milan is seeking a Facilities and Administrative Assistant to ensure smooth operations. Responsibilities include managing front-office tasks, coordinating events, and handling administrative activities. Ideal candidates should have a high school diploma, relevant experience, and proficiency in Microsoft Office. This role supports a vibrant and productive work environment, emphasizing strong organizational and interpersonal skills.

Competenze

• Previous experience in a similar role, preferably within a structured company.
• Excellent organizational skills, time management, and multitasking abilities.
• Strong problem-solving attitude and customer-oriented approach.

Mansioni

• Manage front-office activities and guest reception.
• Coordinate and manage corporate events.
• Organize meetings and training sessions.

Conoscenze

Organizational skills

Time management

Proactivity

Multitasking

Intermediate English language skills

Event management

Customer-oriented approach

Strong interpersonal skills

Formazione

High school diploma or a short university degree

Strumenti

Microsoft Office

Descrizione del lavoro

The Opportunity

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with expertise in immunoassay, molecular testing, clinical chemistry, and transfusion medicine. We are a team of over 6,000 employees operating in more than 130 countries, providing fast, accurate, and reliable testing solutions from home to hospital, lab, and clinic.

Our culture prioritizes our team members' happiness, inspiration, and engagement. We believe that employee well-being and business success are interconnected. Join us in our mission to harness the power of diagnostics for a healthier future for all.

About QuidelOrtho Italy

The Milan office is the core of QuidelOrtho Italy's strategy, with about 70 employees. The team includes staff in Finance, QRC, IT, People and Culture, General Services, Sales, and Administration, along with field-based Account Managers, Field Engineers, and Laboratory Specialists across the country. Italy is our most profitable market among mature countries, thanks to this strong structure, which ensures high-quality support and contributes to patient well-being.

Your new role

As a Facilities and Administrative Assistant, you will ensure the smooth operation of our office. Your responsibilities include coordinating administrative tasks, managing supplies, organizing internal events, and maintaining facilities, all contributing to a productive and welcoming environment.

What you'll be doing

• Managing front-office activities and guest reception
• Supporting the organization and management of corporate events, including national and local congresses, collaborating with Marketing and Sales departments
• Organizing and coordinating meetings and training sessions, both on-site and off-site
• Processing orders via the ARIBA platform (including Telepass, meal vouchers, tax declarations, check-ups, and administrative activities)
• Using the Alanda platform to monitor and enter Sales/Marketing activities
• Handling company vehicle fines and maintaining an updated archive
• Managing correspondence and daily administrative activities supporting the office
• Controlling and procuring office supplies and necessities
• Managing the break room, including food and beverage reordering and catering organization for meetings
• Coordinating external service providers for maintenance and addressing office issues, ensuring quality and timely repairs
• Supporting supplier registration updates and contract data entry into SAP for compliance
• Assisting with documentation of inspections and invoicing of rental fees

What you'll need to succeed

• High school diploma or a short university degree
• Previous experience in a similar role, preferably within a structured and dynamic company
• Intermediate English language skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent organizational skills, time management, proactivity, and multitasking abilities
• Experience in event management and coordinating administrative and logistical activities
• Problem-solving attitude and customer-oriented approach
• Strong interpersonal skills and ability to work in a team

Interested candidates can apply with authorization under Legislative Decree 196/2003. We value diversity and are committed to equal opportunity employment regardless of gender, age, ethnicity, religion, or other protected characteristics.

Equal Opportunity

QuidelOrtho promotes equal opportunity employment and provides reasonable accommodations for qualified individuals with disabilities. If you require assistance or accommodations during the application process, please contact us.

LI-AM1

Key Skills

• Generator
• Accommodation
• Football
• Advertising
• Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1