Executive Assistant, Central Seller Fulfillment

Amazon; Torino; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading global technology company is seeking a dedicated Lead EA to support top executives. The role includes managing complex schedules, crafting travel itineraries, and facilitating effective communication within the organization. Ideal candidates will have extensive leadership support experience and proven project management skills. This position operates in a fast-paced environment with high expectations for results.

Competenze

• 7+ years of senior level leadership support experience.
• 3+ years of project management experience.
• Experience working with global cross-functional teams.

Mansioni

• Manage complex calendar and scheduling for the VP.
• Craft detailed travel itineraries.
• Communication management for internal and external announcements.

Conoscenze

Leadership support experience

Project management

Communication skills

Problem-solving

Organizational skills

Formazione

High school diploma or equivalent

Bachelor's degree

Strumenti

Microsoft Office products

Descrizione del lavoro

We’re seeking a dedicated, resourceful, and customer-obsessed EA leader. You will be the Lead EA for our international organization and partner with the VP to maintain a process-driven and efficient office, proactively anticipating needs and driving improvements across the administrative and leadership team.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Critical to success will be the ability to think and plan ahead, manage time effectively, delegate responsibilities appropriately, and build effective working relationships inside and outside the group.

The role is based in Bengaluru, India and reports directly into the Vice President - Intl 3P SX and Fulfillment.

Key Job Responsibilities

• Manage complex calendar and scheduling to support the VP, working across multiple locations/time zones
• Demonstrate agility in reprioritizing workload based on shifting business needs
• Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity
• Act as a liaison for direct reports and business stakeholders
• Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites
• Communication Management (internal communications and announcements, presentation edits, internal & external email communications, etc.)
• Project Management (tracking key deliverables and action items, reporting, maintaining operational metrics or KPIs for the business, change management, space planning, etc.)
• Independent ownership and leadership of administrative processes and staff across the org

Basic Qualifications

• High school or equivalent diploma
• 7+ years of senior level leadership support experience
• 3+ years of project management, including resource planning, managing schedules, reporting project status and prioritizing tasks experience
• Experience working with global cross-functional teams
• Knowledge of Microsoft Office products and applications (Excel, PowerPoint, Word, Visio, and MS Project) at an advanced level
• Experience working in fast paced environments, and managing workload even during times of stress, or escalated activity

Preferred Qualifications

• Bachelor's degree
• Experience in driving end-to-end delivery, and communicating results to senior leadership
• Experience managing complex projects and/or programs within a matrix environment
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• Strong organizational, problem-solving and communication skills with a high level of integrity and discretion
• Experience leading a team (direct or dotted line)

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