Document Controller

Bonatti; Fano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

An engineering firm is looking for a Document Controller to join their team in Fano. The role focuses on the management of project and corporate documentation, ensuring accuracy and compliance with company standards. Responsibilities include setting up document management procedures, maintaining the Electronic Document Management System, and distributing documentation effectively. Candidates should possess strong organizational skills and be fluent in English and French, along with necessary educational qualifications.

Competenze

• Degree in related field is preferred.
• Proficiency in Microsoft Office tools is essential.
• Strong organizational and attention-to-detail skills are required.

Mansioni

• Define document management procedures per contract and guidelines.
• Prepare document templates for various project documents.
• Manage the Electronic Document Management System.
• Track incoming/outgoing documents and correspondence.
• Ensure proper filing and retrieval of all documents.
• Distribute documentation to relevant parties as needed.
• Support in updating document status and progress.
• Assist in preparing final documentation for projects.
• Generate project-related reports as required.

Conoscenze

Organizational skills

Attention to detail

Proficient in MS Outlook

Proficient in MS Word

Proficient in MS Excel

English (fluent)

French (fluent)

Formazione

Diploma, Bachelor's or Master's degree

Strumenti

Electronic Document Management Systems

Descrizione del lavoro

We are currently looking for a Document Controller for our Engineering Centre in Fano (PU).

The Document Controller ensures the efficient, accurate, and timely management of all project and corporate documentation, both in digital and physical formats. The role includes control of document numbering, templates, filing, and distribution, in line with contract requirements and corporate standards.

Responsibilities

• Define and apply document and correspondence management procedures according to contract and company guidelines
• Prepare document templates (project documents, correspondence, meeting minutes, etc.)
• Set up and maintain the Electronic Document Management System (EDMS) and Master Document Register
• Track and manage incoming/outgoing documents and correspondence (letters, transmittals, MoMs, technical queries, etc.)
• Ensure accurate filing, retrieval, and storage of documents (both digital and physical)
• Distribute documentation to internal teams and external parties (clients, vendors, subcontractors) as per distribution matrix
• Support the Planner/Project Control Engineer in updating document status and progress tracking
• Assist the Quality Manager in managing final documentation (Vendor Data Books, As-Built)
• Prepare project-related reports when requested

Requirements

• Diploma, Bachelor's or Master's degree
• Proficient in MS Outlook, Word, Excel, and Electronic Document Management Systems
• Strong organizational skills and attention to detail
• Excellent knowledge of English and French

Place of work: Fano (PU)

This position is open to candidates of all genders, in full compliance with Legislative Decree No. 198/2006 and subsequent amendments, and Legislative Decrees No. 215 and No. 216 of 2003 on equal treatment. We are committed to promoting an inclusive work environment and respecting gender diversity. Interested parties are invited to consult the privacy notice in accordance with EU Regulation 679/2016 (GDPR), available at the following address: https://www.bonattinternational.com/privacy-policy