Cost Management Coordinator - FTC, Fleet Physical Supply Chain

Amazon Jobs; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading logistics company in Milano is seeking a Cost Management Coordinator to oversee cost validation for fleet programs. The ideal candidate will manage vendor payments, ensure compliance with policies, and liaise effectively with internal and external stakeholders. Strong experience in supply chain and communication skills are essential for success in this role.

Competenze

• Solid experience in supply chain, inventory management, or cost control.
• Fluent written and verbal English communication skills.
• Comfortable with liaising with senior leadership.

Mansioni

• Own and validate cost submissions for Amazon's fleet.
• Coordinate with internal teams to resolve invoice discrepancies.
• Support vendor relationships and ensure compliance.

Conoscenze

Complex program handling

Supply chain management

Effective communication

Teamwork

Process optimization

Formazione

Bachelor's degree or higher

Master’s degree

Descrizione del lavoro

Overview

The Fleet team within Amazon Logistics (last mile delivery operations) is looking for a Cost Management Coordinator (Fixed Term Contract - FTC) to support Amazon fleet programs (branded and short term rentals) cost validation processes and execution in Europe. This role supports delivering customer-centric last mile delivery experiences by ensuring cost effectiveness and timely payments across fleet programs. The Fleet Delivery and Redeployment team sits within the Fleet Procurement and Capacity vertical within EU Global Fleet & Products (GFP) and manages the physical supply chain for fleet programs (branded vans & cargo bikes, rentals).

Key responsibilities

• The Cost Management Coordinator will own recurring and non-recurring charges for the new and idle Amazon branded fleet in Europe, along with costs of short-term rental fleets deployed for High Volume Events. Ensure policy compliance, timely vendor payments, and budget utilization.
• Support accelerated cost processing, stronger vendor relationships and engagement, enhanced validation accuracy, broader stakeholder support, and standardized workflows.
• Interact with internal teams (finance, planning, central operations) and external providers (fleet management companies, rental suppliers).
• Weekly coordination with the IN-Central Ops. team to resolve invoice discrepancies, lead validation calls with suppliers, and ensure SLA compliance.
• Additional duties: support PO modifications and closures, monitor Coupa ticket resolution (e.g., SIM cases), standardize cost templates, and check rate card updates between supplier and Amazon to improve process efficiency and data accuracy.

A day in the life

• The primary tasks for the Inventory Cost Controller include:
• Review and validate FMC monthly cost submissions from the Central Operations team (idle and pre-deployment categories) across all countries.
• Open the Rental purchase orders.
• Coordinate with Central Operations on cost discrepancies, ensuring timely escalation resolution and minimal back-and-forth.
• Lead the rental invoice validation Weekly Business Review to manage rental supplier escalations.
• Manually input Pre-Approval Spend (PAS) data into systems, applying accurate financial codes and resolving submission blockers.
• Track and update Actuals vs. PAS monthly data, analyze deviations, and prepare Finance review inputs.
• Monitor and follow up on purchase order creation, modifications, and closure workflows with suppliers.
• Support weekly/biweekly calls with suppliers to ensure PO status alignment and cost submission verification.
• Track approval chain finalization and Coupa system validations, including ticket follow-up and issue resolution.
• Manage monthly approval creation and uploads, ensuring SLA compliance and accuracy in documentation.
• Collaborate with FMCs to gather updated rate cards and structure them for idle/pre-deployment cost validation.
• Standardize cost templates and optimize processes to reduce manual work and improve reporting efficiency.

About the team

The Fleet Delivery and Redeployment team belongs to the Fleet Procurement and Capacity vertical within EU Global Fleet & Products (GFP). We are responsible for the physical supply chain of all fleet programs (branded vans & cargo bikes, rentals). Our north star is to build a lean and unified supply chain for fleet programs, with end-to-end ownership of the fleet inventory.

• Bachelor’s degree or higher.
• Solid experience handling complex programs, ideally in supply chain / inventory management / cost control.
• Experience in aggregating information and communicating effectively to internal and external stakeholders.
• Comfortable with communicating and liaising with senior leadership.
• Fluent written and verbal English.
• Master’s degree.
• A history of teamwork and willingness to roll up one’s sleeves to get the job done.

EEO and privacy

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