Administrative Assistant

Avnet Italy; Milano; In loco; EUR 35.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading global technology company in Italy is seeking an Administrative and Facilities Coordinator. You will manage the company car fleet, mobile phone contracts, and office facilities. The ideal candidate holds a diploma or degree and has at least three years of relevant experience. Strong skills in Microsoft Office and effective communication in English and Italian are required. This role offers a competitive salary package and various perks, including meal vouchers and annual leave.

Servizi

Meal vouchers

LinkedIn Learning license

26 days of annual leave

Competenze

• At least three years of experience in a similar administrative or facilities role.
• Knowledge of managing supply contracts, rental agreements, and leasing arrangements.
• Valid B driving license.

Mansioni

• Manage company car fleet and related administration.
• Handle company mobile phone contracts and coordinate hardware orders.
• Maintain corporate office facilities and ensure smooth operations.
• Procure stationery and non-core company assets in line with policies.
• Validate supplier invoices and prepare KPI reports.

Conoscenze

Microsoft Office

Supply contract management

Effective communication in English

Effective communication in Italian

Proactive team collaboration

Formazione

Diploma or degree

Strumenti

SAP

Descrizione del lavoro

What's in it for you?

Along with offering a competitive salary package, we also offer:

• A supportive team environment where everyone really is working toward the same goal.
• A strong open door policy within management
• An environment where you will be given the tools and opportunities to further your career
• Meal vouchers
• LinkedIn Learning license
• 26 days of annual leave from the start.

What you will be doing

Collaborate with the Administrative Manager in the following activities:

• Manage the company car fleet of 140 vehicles, including lease contracts, invoice control, and related administration.
• Handle company mobile phone contracts (c. 200) and coordinate hardware orders.
• Maintain corporate office facilities, including setting up meeting rooms and ensuring smooth day-to-day operations.
• Support equipment maintenance activities, both preventive and corrective.
• Monitor utilities services (electricity, water, gas, telephony, etc.) at headquarters, responding promptly to emergencies or alarms.
• Procure stationery, furniture, furnishings, and all non-core company assets in line with Group policies.
• Coordinate contractual arrangements for assigned services and goods, managing relationships with suppliers.
• Validate supplier invoices and prepare KPI reports to ensure accurate financial control.
• Provide support for external tasks, such as visits to banks, car rental companies, or post offices.
• Act as backup for the Admin & Facility Manager during periods of absence.
• Assist with organisation and administration of events and meetings.

The ideal person

Possesses a diploma or degree, with at least three years’ experience in a similar administrative or facilities role.

• Demonstrates knowledge of managing supply contracts, rental agreements, and leasing arrangements.
• Applies strong skills in Microsoft Office; experience with SAP is a plus.
• Communicates effectively in both English and Italian, verbally and in writing.
• Holds a valid B driving licence and is comfortable travelling for occasional external tasks.
• Collaborates effectively within a team, demonstrating a proactive and supportive attitude.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region : Americas applicants – , Asia applicants - , EMEA applicants - .