Activities & information coordination specialist

CLEVERTECH SPA – Innovative Automation For Front-Centre-End Of Packaging Line; Roma; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A technology company in automation located in Rome is urgently seeking an Activities & Information Coordination Specialist for its Technical Documentation Office. The role involves planning and managing activity flows, handling documentation, and collaborating with stakeholders. Candidates should have 2–3 years of relevant experience, a high school diploma, and strong communication skills. Additional skills in In Design and MS Office are necessary. This position starts with a 6-month fixed-term contract with the goal of permanent employment.

Competenze

• 2–3 years of experience in documentation-related activities or office coordination.
• Ability to manage inbound and outbound information effectively.
• Intermediate knowledge of In Design and MS Office Suite.

Mansioni

• Support planning and coordination of department activities.
• Manage information flows including collection and distribution.
• Retrieve, manage, and archive documentation.
• Collaborate with internal stakeholders on project priorities.
• Occasionally draft and update technical documentation.

Conoscenze

Communication and mediation skills

Planning and organizational skills

Proactive attitude

Precision and attention to detail

English C1–C2

Formazione

High school diploma

Strumenti

In Design (intermediate / advanced)

MS Office Suite (intermediate)

Descrizione del lavoro

Due to an increased workload and a reorganization of the department, we are urgently looking for an Activities & Information Coordination Specialist for the Technical Documentation Office.

Reports to : Head of Technical Documentation

What you will do :

You will support the department with activity planning and with the retrieval, management, and archiving of inbound and outbound information. At times, you may also be involved in the drafting / updating of technical documents.

Key responsibilities

• Support the planning and coordination of department activities
• Manage information flows (collection, organization, distribution)
• Retrieve and archive documentation (order, traceability, updates)
• Collaborate with internal stakeholders on priorities, deadlines, and alignment
• Occasional drafting / updating of technical documentation

Who we are looking for :

Experience : 2–3 years

Previous experience in documentation-related activities and / or office coordination is required.

Requirements

Education : High school diploma (a university degree is not required)

Languages : English C1–C2

Software :

In Design : intermediate / advanced (M / S)

MS Office Suite : intermediate (M)

Soft skills :

• Communication and mediation skills
• Planning and organizational skills
• Proactive attitude
• Precision and attention to detail

Contract & terms :

Initial contract : 6-month fixed-term contract

Goal : permanent employment (open-ended contract)

Collective agreement (CCNL) : Metalmeccanico PMI Confapi

Second-level agreement : applied

Working hours : Full time (8 : 00 / 8 : 30 – 17 : 00 / 17 : 30)

The search is open to candidates of all genders (Italian Legislative Decree 903 / 77).