Sponsorship Information Officer - Area Program Jakarta

World Vision; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A humanitarian organization in Jakarta is seeking a Sponsorship Information Officer to support the overall sponsorship operations and ensure effective monitoring of child presence and wellbeing. The role requires familiarity with database operations, solid computer skills, and the ability to train project staff in using sponsorship information systems. Local applicants only are encouraged to apply. Experience in IT and data analysis is a must for this role.

Qualifications

• Experience in operating database and data processing applications.
• Solid skills in Microsoft Office suite.
• Ability to perform simple troubleshooting.
• Familiarity with Android mobile devices.
• Strong capabilities in data analysis and reporting.

Responsibilities

• Support overall sponsorship operation service and ensure alignment with strategies.
• Develop tools for monitoring RC presence and wellbeing.
• Provide technical assistance for field teams and maintain SIS infrastructure.
• Train project staff and ensure proper data input into the HOPE system.
• Manage relationships with development partners and maintain clear communication.

Skills

Database operation experience

Data processing application knowledge

Solid computer skills in Microsoft Office

Troubleshooting skills

Knowledge of Android mobile devices

Data analysis and reporting

Education

Bachelor's degree in any major or diploma in IT

Job description

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender. Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities

The Sponsorship Information Officer is responsible to support the overall sponsorship operation service in 1 or cluster AP by administrating all activities related to the operation of sponsorship information system called HOPE and supporting development of tools for monitoring RC presence and wellbeing, to contribute to the achievement of CESP goals. The SIO will ensure the alignment with relevant strategies (national, regional, sponsorship), policies (ministry policies, sponsorship policy, DME management policy, Child Protection policy) and standards (LEAP, Sponsorship Standard & Programming Guidelines, financial). The SIO will work in close coordination with Operating Model Partner Field Team. The SIO may be supported by National Office Sectoral Team.

Strategy Development & Planning

a. Develop monitoring and evaluation plan and tools for monitoring RC presence, participation and basic welfare.

• Do mapping existing child monitoring tools for in order to fit with the needs of field staff or partners.

• Formulate, test and revise RC monitoring and RC update data to capture RC updated data (e.g RC presence, RC & family participation, RC well being, etc) for sponsorship needs and program needs.

• Support PLA and FGD Base l ine survey and assessment.

b. Provide inputs in the development of sponsorship business process in AP.

• Analyse the existing sponsorship business process.

• Support the formulation, test and revision of sponsorship business process to fit AP context.

Resource Acquisition & Management

• Provide inputs for the development of annual operating plan and budget - CESP on tools and equipments needed for operating Sponsorship Information System (SIS).

• Install and effectively and efficiently use SIS hardware and software such as, internet connection, LAN, HOPE, printer and scanner.

• Check, maintain SIS infrastructure regularly to ensure its proper function and acquire assistance if necessary.

• Provide technical assistance for field team of Operating model partner in monitoring RC presence, participation and basic welfare.

Capacity Building

• Train project staff, operating model staffs and cadres on SIS (HOPE, DI photo, video, and project database) and basic sponsorship knowledge and skill.

• Check the quality of DI.

• Produce, monitor and analyze indicators for RC presence (CMS), RC & family participation in development activities & RC well-being (e.g. education, health, birth certificate, etc).

Accountability & Quality Assurance

• Assist development of projects data base.

• Technical tasks:

• Process and input CH, CMS, Child Participation, Child and family support into HOPE.

• Data reconciliation: Produce, analyze and report to CESP Coordinator RC turnover report.

• System maintenance.

• Ensure the pending task is managed according to standard and take necessary action accordingly.

• Maintain and review local database relevant to AP needs.

• Report problems relating to HOPE to NO in 24 hours.

• Ensure the validity of data input into HOPE.

• Process adds, holds, drops, child death, reactivate, child annual update in single Step.

• Sponsorship performance and RC data is appropriately updated into the system, maintained, documented and analyzed according to partnership standard.

• Produce data for monthly GNOD report including to do list, to do summary, management report, progress of APR, CC/GC and CMS; and submit to CESP Coordinator on agreed date.

• Produce overdue and current pending correspondence from HOPE regularly.

Networking & Coordination

• Manage effective relationships and networks with various development partners including Operating model partner as negotiated with Project Coordinator / AP Manager. Be responsible for maintaining and strengthening relationships with key partners.

• Communicate effectively Wahana Visi Indonesia identity, mission, vision, values and our approach to work in ways that are contextually appropriate and clear.

Management & Leadership

• Contribute to a working environment of mutual trust, respect, and care among all staff.

• Support CESP Coordinator and operating model partner to ensure project goals are met according to AP plan and Annual Operating Plan on time, on budget and with quality.

Requirements

• Have experience in operating database and data processing application such as excel and access.

• Bachelor degree all major or diploma degree in IT.

• Solid computer skills in Microsoft Office.

• Simple troubleshooting skills.

• Familiar to mobile device with android operating system.

• Data-based analysing and reporting.

ONLY a shortlist of applicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work, and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS).

Applicant Types Accepted

Local Applicants Only