Secretary to Vice President

GMF AeroAsia; Jakarta Barat; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading aviation maintenance company in Indonesia is seeking an Office Administration staff member to manage the Vice President's agenda and support operational tasks. The role requires a Secretarial Diploma, proficiency in MS Office, and excellent communication skills. Candidates must be under 25 years old and willing to work at the Head Office in Cengkareng, Soekarno Hatta International Airport. The selected individual will be responsible for managing calls, organizing files, handling correspondence, and arranging travel.

Qualifications

• Maximum age 25 years old.
• TOEFL score min. 400 or TOEIC min. 500 (valid for tests taken in 2020-2022).
• Willing to be placed in Head Office GMF at Soekarno Hatta International Airport.
• Familiarity with office organization and optimization techniques.
• Integrity and professionalism.

Responsibilities

• Manage the daily/weekly/monthly agenda for Vice President.
• Answer and direct phone calls, take messages.
• Support administration division operational work.
• Develop and maintain a filing system.
• Check office supplies levels and place orders.
• Make travel arrangements.
• File and update contact information.
• Document expenses and submit reports.

Skills

Multi-tasking

Time management

Written communication

Verbal communication

Proficiency in MS Office

Education

Secretarial Diploma / Office Administration Diploma (D3)

Job description

PT Garuda Maintenance Facility Aero Asia Tbk ("GMF", "ticker code: GMFI") is a company engaged in the maintenance, repair, and overhaul of aircraft and industrial services. As the largest MRO service provider in Indonesia, with more than 70 years of experience, GMF originated as Garuda Indonesia Technical Division. Located in the Soekarno Hatta International Airport, GMF has customers from more than 60 countries worldwide. As a world-class MRO, GMF has obtained civil aviation authority certifications from more than 20 countries, including FAA (America), EASA (Europe), CASA (Australia), and DGCA (Indonesia). In 2017, GMF became a public company by releasing its share to the public. Currently, GMF is expanding its business by penetrating the industrial gas turbine engine market. Thus, GMF is expected to realize its vision to become the most valuable MRO company through its mission in providing integrated and reliable maintenance solutions as a contribution to the nation.

Specialties : Engine Maintenance, Component Maintenance, Material & Trading, Aircraft Cabin Maintenance, MRO, Airlines, Garuda Indonesia, Aircraft Maintenance, Airframe Maintenance, Industrial Services, Industrial Gas Turbine Engine, Business Jet, Private Jet, Military MRO, and Line Maintenance

Job Description

• Manage the daily/weekly/monthly agenda for Vice President and arrange new meetings and appointments.
• Answer phone calls and redirect them when necessary, taking messages and handling correspondence.
• Support administration division operational and control work facilities.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements
• File and update contact information of employees, customers, suppliers and external partners
• Document expenses and hand in reports.

Qualifications

• Graduated from Secretarial Diploma / Office Administration Diploma (D3)
• Maximum age 25 years old
• TOEFL score min. 400 or TOEIC min. 500 (validity period for test taken in 2020-2022)
• Willing to be placed in Head Office GMF (Cengkareng, Soekarno Hatta International Airport)
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Proficiency in MS Office.

Additional Information

Please submit your CV/resume & TOEFL/TOEIC certificatein one file (PDF format)