Purchasing Officer

Talent Search Recruitment - Indonesia; Jakarta Pusat; On-site; IDR 251.340.000 - 418.901.000; Full time

Job summary

A leading recruitment firm in Jakarta is looking for a Purchasing Staff to manage the procurement process for a school. This role involves vendor management, purchase order processing, and ensuring compliance with budget constraints. The ideal candidate will have a Bachelor's degree, 2-4 years of purchasing experience, strong negotiation skills, and proficiency in Microsoft Office, particularly Excel. This is a full-time on-site position requiring excellent communication in both Indonesian and English.

Qualifications

• Minimum of 2-4 years of experience in purchasing, procurement, or supply chain management.
• Strong proficiency in Microsoft Office, particularly Excel for data analysis.
• Excellent written and verbal communication skills in Indonesian and English.

Responsibilities

• Manage procurement processes to acquire goods and services.
• Negotiate terms and prices with suppliers.
• Maintain procurement records and ensure compliance with budgetary constraints.

Skills

Negotiation skills

Analytical skills

Communication skills

Microsoft Office Suite proficiency

Education

Bachelor's degree in Business Administration, Supply Chain Management, Finance

Job description

The Purchasing Staff is responsible for managing the procurement process to ensure cost-effective acquisition of goods and services required by the school. This role involves vendor management, purchase order processing, price negotiations, and maintaining procurement records. The position requires coordination with various departments to understand their needs while ensuring compliance with budgetary constraints and school policies. The scope of responsibilities includes sourcing suppliers, evaluating quotations, processing purchase requisitions, managing supplier relationships, and supporting the Finance & Accounting team in procurement-related activities.

JOB DESCRIPTIONS

1. Procurement Management
   • Process purchase requisitions from various departments in a timely manner.
   • Source and evaluate potential suppliers and vendors for goods and services.
   • Obtain and compare quotations to ensure best value for money procurement.
2. Purchase Order Processing
   • Prepare and issue purchase orders in accordance with approved budgets and procedures.
   • Monitor delivery schedules and follow up on outstanding orders.
   • Coordinate with receiving departments to ensure proper goods receipt and inspection.
3. Vendor Management & Relations
   • Maintain database of approved suppliers and vendor information.
   • Negotiate terms, conditions, and prices with suppliers to achieve cost savings.
   • Evaluate vendor performance and maintain positive supplier relationships.
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4. Documentation & Record Keeping
   • Maintain accurate procurement records, contracts, and purchase documentation.
   • Prepare procurement reports and analysis as required by management.
   • Ensure proper filing and documentation for audit and compliance purposes.
5. Budget Control & Compliance
   • Monitor department budgets and ensure purchases are within approved limits.
   • Assist in budget preparation by providing procurement forecasts and market analysis.
   • Ensure compliance with school procurement policies and procedures.
6. Administrative Support
   • Support the Finance & Accounting team in procurement-related administrative tasks.
   • Handle supplier inquiries and resolve procurement-related issues.
   • Coordinate with other departments for special procurement requirements.

QUALIFICATIONS

1. Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field. Professional certification in procurement or supply chain management is a plus.
2. Minimum of 2-4 years of experience in purchasing, procurement, or supply chain management, preferably in educational institutions or service organizations.
3. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), with particular emphasis on Excel for data analysis and procurement tracking systems.
4. Excellent negotiation skills and commercial awareness with ability to analyze market trends and pricing strategies.
5. Strong analytical and problem-solving abilities with attention to detail in processing documentation and managing vendor relationships.
6. Excellent written and verbal communication skills in both Indonesian and English, with ability to communicate effectively with suppliers and internal stakeholders.
7. Knowledge of procurement principles, supply chain management, and vendor evaluation processes.
8. Understanding of budgeting processes and financial controls related to procurement activities.
9. Ability to work independently and manage multiple priorities in a fast-paced educational environment.
10. High level of integrity and professionalism in handling confidential supplier information and maintaining ethical procurement practices.
11. Willingness to work full-time on-site (Work From Office), with flexibility for occasional extended hours during peak procurement periods or urgent requirements.