Project Administrator – Project Development & Services (PDS)

Cushman Wakefield Multifamily; Jakarta Timur; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A global real estate services firm is seeking a Project Administrator to support the PDS team in managing project operations. This role includes scheduling, invoice processing, and vendor coordination, requiring a Bachelor's degree and strong analytical skills. The ideal candidate will have 1-2 years of experience and excellent communication abilities in both Indonesian and English. Join a dynamic workplace that values diversity, inclusion, and career growth.

Benefits

Career development opportunities

Diversity and inclusion commitment

Flexible work environment

Qualifications

• 1–2 years of experience in administration, finance operations, or project coordination.
• Strong skills in managing invoices and financial documentation.
• Detail-oriented and proactive in a fast-paced environment.

Responsibilities

• Support the PDS Director with scheduling and meeting coordination.
• Manage project finance administration including invoice collection and tracking.
• Coordinate procurement tasks and ensure timely submission of documents.

Skills

Analytical skills

Organizational skills

Communication in Indonesian

Communication in English

Education

Bachelor’s degree in Finance, Accounting, Management, Business Administration or related fields

Tools

Salesforce

Job description

Job Title

Project Administrator – Project Development & Services (PDS)

Job Description Summary

Provide administrative, financial, and coordination support to the PDS team and Director to ensure smooth project operations and reporting.

About the Role:

• Support the PDS Director with scheduling, meeting coordination, follow-ups, and preparation of reports or presentation decks.
• Manage project finance administration, including invoice collection, claims processing, purchase orders and tracking of project spending and documentation.
• Coordinate procurement-related tasks such as vendor documentation, PO follow-up, and supplier communication.
• Maintain project records, dashboards, and tools (e.g., Salesforce, trackers, shared folders) to ensure data accuracy and compliance.
• Liaise with internal teams and external vendors to ensure timely submission of documents, payments, and project deliverables.
• Assist with workplace operations and cross-functional coordination, including event logistics, employee support, and occasionally stepping in for light front-of-house duties when required to ensure seamless office service standards.

About You:

• Bachelor’s degree in Finance, Accounting, Management, Business Administration or other related fields.
• Minimum 1–2 years of experience in administration, finance operations, or project coordination.
• Strong analytical and numerical skills; comfortable working with invoices, financial trackers, and documentation.
• Highly organized, detail-oriented, proactive, and able to manage multiple tasks in a fast-paced environment.
• Strong communication skills both in Indonesian & English and professional maturity to support both project teams and senior leadership.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.