Personal Assistant to Managing Partner

Pengiklan Anonim; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading Intellectual Property law firm in Indonesia is seeking a highly organized Personal Assistant to support the Managing Partner. The role involves managing schedules, coordinating client communication, and preparing legal documentation. Candidates should have at least 5 years of experience, be proficient in Bahasa Indonesia and English, and possess strong interpersonal skills. This position offers competitive salary and benefits, alongside opportunities for professional growth in a dynamic environment.

Benefits

Competitive salary and benefits

Opportunity for professional growth

Exposure to international clients

Qualifications

• Minimum 5 years experience as a Personal Assistant/Executive Assistant, preferably in a law firm.
• Excellent command of Bahasa Indonesia and English.
• Strong Microsoft Office and digital productivity skills.

Responsibilities

• Provide full executive assistance to the Managing Partner, including management of calendar and travel.
• Coordinate communication with clients and government offices.
• Assist in preparation of legal documents and reports.

Skills

Executive assistance

Bilingual (Bahasa Indonesia and English)

Microsoft Office proficiency

Interpersonal skills

Client-service mindset

Job description

We are seeking a highly organized, proactive, and professional Personal Assistant to support the Managing Partner of a leading Intellectual Property law firm in Indonesia. This role is pivotal in ensuring smooth day-to-day operations, efficient executive support, and high-level client coordination — both domestically and internationally.

Key Responsibilities

• Provide full executive assistance to the Managing Partner, including calendar, travel, and meeting management
• Coordinate communication with clients, government offices, and international associates
• Assist in preparation of legal documents, presentations, and reports
• Handle confidential information with integrity and discretion
• Support event coordination, business development, and international travel scheduling
• Track deadlines and ensure efficient workflow management
• Perform administrative and personal support tasks as required

Requirements

• Minimum 5 years experience as a Personal Assistant/Executive Assistant (experience in a law firm, consulting, or corporate legal department strongly preferred)
• Excellent command of Bahasa Indonesia and English (spoken and written)
• Chinese/Mandarin language proficiency is a strong advantage
• High level of professionalism, initiative, and attention to detail
• Strong Microsoft Office and digital productivity skills
• Able to work under pressure, handle multiple priorities, and meet tight deadline
• Strong interpersonal skills, polished communication style, and client-service mindset

What We Offer

• Opportunity to work closely with a leading figure in Indonesia’s IP industry
• Exposure to international clients and global professional network
• Competitive salary and benefits
• Dynamic and fast-paced working environment
• Professional growth in a reputable and future oriented IP firm.