Office Management Assistant Manager

Indodana; Jakarta Barat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading financial technology company in Indonesia is looking for an Office Management leader to oversee daily operations, manage team performance, and ensure a safe and productive work environment. The ideal candidate will have at least 5 years of experience in General Affairs and strong leadership abilities, with a focus on maintaining office facilities and adhering to Occupational Health and Safety standards. This position requires excellent communication skills and the ability to manage multiple tasks effectively.

Qualifications

• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams and managing multiple office locations.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles.

Responsibilities

• Manage daily operations of the Office Management team.
• Conduct performance evaluations and coaching for team members.
• Ensure a safe and productive work environment.

Skills

Leadership

Communication

Budget management

Team management

OHS/HSE knowledge

Education

Bachelor’s degree in Management or related fields

Job description

Company Description

Job Description

• Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Qualifications

• Bachelor’s degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
• Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
• Skilled in budget management, petty cash handling, and internal financial reporting.
• Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
• Able to develop and update SOPs and prepare systematic periodic reports.
• Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
• Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
• Able to work under pressure and resolve issues quickly and effectively.
• Detail-oriented in documentation and filing.

Nice to Have

• Experience supporting internal and external audit processes (OJK, ISO, etc.).
• Certifications related to OHS/HSE, facility management, or project management.